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Category: Quick Reference Guides

Quick Reference Guides Category

Tips for a Green PC

Takeaway:  Tips for making environmental choices whether buying a new computer or maintaining your current one.

To reduce energy intake you can use a power strip, monitor usage with utilities and unplug components when not in use.  Deciding to go green for current computers or buying a new computer can help with power management to cut down on wasted energy and costs.

Energy Star is a voluntary energy efficiency program that prevents greenhouse gas emissions with strict guidelines.  EPEAT is an assessment tool to help users compare and purchase computer equipment.  Both provide tools to help make an environmental choice.

epeat-logoenergystar-logo

Buying a New Computer Tips:

  • Research:  Find out if it is Energy Star rated, how much energy the computer will use and power management options.
  • Recommendations:  Check out product reviews from previous purchasers and from non-profit organizations that provide accurate feedback (Such as EPEAT and Energy Star)
  • Purify New PC:  Read the Hazardous Material Use Policy on manufacturer’s site.
  • Don’t be Greenwashed:  Research the company to make sure that their “Green Computer” is not a marketing campaign with few benefits towards the environment.
  • Green Guide:  If you would like user ratings and reviews for products, several websites provide these options as well as advice for purchasing new equipment. 

Upgrading Current Machine Tips:

  • General Health Check:  The three major components that play a role in energy are graphics card, microprocessor and monitor.
  • Replace CRT Monitor:  CRT Monitors may contain Lead, Mercury, Barium and more toxins.  Replace your old monitor with a new LCD or LED Monitor to save energy and money. 
  • Upgrading Memory:  Upgrading your RAM will increase the speed of your machine while lowering the power intake, which is a quick, inexpensive fix.
  • Greener Battery:  Similar to CRT Monitors, older laptop batteries contain hazardous chemicals such as lead.  Companies are starting to manufacturer Green Batteries that have a longer life expectancy using earth-friendly features.
  • Greener Power Supply:  The ability to scale the power required for particular actions with your power supply is an efficient way to save energy; while regular power supplies emit a steady rate of power at all times.

 

 

iPhone 7 rumors: Goodbye 16GB, hello 256GB and ‘Pro’ line

The new iPhone doesn’t come out until September, but that won’t stop the rumor mill from churning at a furious pace.

iphone-7

Now that WWDC is over, the iPhone 7 rumors are getting even louder, since its expected unveiling in September is probably the next time we’ll see Tim Cook on stage. Yes, that’s still a good while from now. To help keep track of all the scuttlebutt, we’re collecting every rumor we’ve heard so far—and every new one that crops up between now and the day Tim pulls the new iPhone out of his pocket. Then we’ll assess whether each rumor seems legit or absurd, and we’d love to hear your thoughts too. Sound off in the comments.

What’s the latest?

The rumor: Pricing specs for the upcoming iPhone 7 have allegedly leaked on Weibo, according to 9to5Mac. If believed, the specs show that Apple is looking to release a 256GB model of the iPhone 7 that will be the same price as the 128GB model of the current generation iPhone 6s. Furthermore, Apple would drop the meager 16GB models, offering instead 32GB, 64GB, and 256GB for the iPhone 7 and 32GB, 128GB, and 256GB for iPhone 7 Plus. And that’s not all, the rumor on Weibo has it that Apple is gearing up an iPhone 7 Pro line. This Pro model would be the only one to offer the dual-camera system that’s been rumored before, and a Smart Connector for accessories similar to the iPad Pro.

Plausible: Generation after generation, Apple has mostly retained the same pricing for iPhone models, so the fact that the 256GB iPhone 7 would cost the same as the current 128GB wouldn’t be unheard of. However, we’re a little skeptical that Apple would get rid of the 16GB base models, especially since iOS 10 seems to have been designed to optimize storage. And the Pro line would be an interesting addition, and would certainly make up for the fact that the iPhone 7 is rumored to be almost-identical to the 6s models. Apple is also making some strides in enterprise software, so an iPhone Pro would be a logical next-step.

Headphone jack after all?

The rumor: Via Engadget comes some component photos from Rock Fix, a smartphone repair shop in China. They allegedly show a dual-SIM tray, another shows a dual-lens camera for the larger Plus model, and curiously, there’s even an Lightning assembly that still has the headphone jack attached. People who need a lot of storage will be pleased to hear another photo shows SanDisk memory ships up to 256GB, which would be the most storage Apple’s ever offered in an iPhone.

Plausible? It’s hard to give much weight to photos of components, and as reported in the same Engadget article, conflicting rumors about the dual-lens camera surfaced within days. But it is plausible that these components could be for the iPhone 7—and we know plenty of people who would be thrilled if the new phone had a headphone jack after all.

New colors?

navy-blue-iphone-7-concept

The rumor: It’s not easy being green, and iPhone owners might be starting to get envious of how many colors you can get an Android phone in. iPhones used to be pretty monochromatic, until Apple added gold and then an even brighter splash of color with last year’s rose gold hue (OK, OK, it’s pink). Japanese blog Macotara is reporting that Apple is switching it up this year, swapping the space gray color for navy blue instead.

Plausible? This is absolutely plausible. Apple’s iPhones have never been colorful, but the iPod touch comes in beautiful colored aluminum, and Apple has also set a tradition recently of switching up its Apple Watch bands to fit the season. One of the latest additions is a handsome navy Sport Band, and the Classic Buckle, Leather Loop, Modern Buckle, and two of the Hermès bands come in navy too. Navy looks great on both men and women, but we can’t help being a bit surprised it’s the “basic black” space gray color that’s rumored to be replaced.

A flat Home button?

The rumor:  Blurry, possibly fake spy photos from mobipicker (via 9to5Mac) seem to show a very flat-looking Home button. As in, maybe it’s not a button, maybe it’s just a touch-sensitive place you touch (and/or 3D Touch) instead of physically clicking it.

A fully flat Home button could have 3D Touch potential too.

Plausible? The Touch ID button got a lot faster between the iPhone 6 and 6s, but any button that physically clicks is another opportunity for hardware failure. With the rise of installment plans and the iPhone Upgrade program, we expect Apple to keep making little tweaks that make its phones more durable, so they’re turned in good enough shape to be possibly refurbished and resold. So yes, this is very plausible, and we think Apple could pull it off where the experience is the same, perhaps even using a little haptic feedback to make it feel like the button is clicking but it’s not—just like the Force Touch trackpad.

What about storage size?

The rumor: Apple is ditching the 16GB base model iPhone at long last, at least according to an IHS Technology analyst. The analyst posted on Chinese social media that the base model iPhone 7 will start at 32GB of storage space and 2GB of RAM, based on supply chain research.

Plausible? We sure hope so. Long-time Apple watchers have criticized the company for years over refusing to drop the 16GB model and forcing buyers to choose between the paltry base model and a 64GB option, with no 32GB in between. This is a tale as old as iPhones. In fact, when iOS 8 was released two years ago, many 16GB iPhone owners had to choose between offloading some of their apps, photos, and other files to upgrade to the space-hogging new version or hold off. Apple made iOS 9 a smaller, smarter upgrade, with temporary app deletion making the process easier. But apps easily eat up storage space, and Apple has improved its camera with Live Photos and 4K video-recording, both of which create large files. Sure, you can accept reality and choose the 64GB model, but it’s a lot more expensive. A 32GB base would hit the sweet spot and show Apple can change with the times.

Leaked photos show conflicting design tweaks?

iphone_7_plus_rear

The rumor: Forbes reported on leaked photos that allegedly depict the iPhone 7 chassis. First posted on French tech site NowhereElse.fr, the photos suggest that Apple’s forthcoming iPhone with have double speakers on the top and the bottom, created quad array audio experience similar to the iPad Pro. The photos also seem to confirm, yet again, that the iPhone 7 will not have a headphone jack. Lastly, this iPhone 7 chassis has the flash repositioned underneath the camera, instead of right next to it.

But hold on… according to another recent iPhone 7 photo leak picked up by 9to5Mac, the flash will remain where it is on the 6s. So now we have conflicting rumors. Both sets of photos, however, do show that Apple has redesigned the antenna lines. Instead of horizontal lines, the antenna lines on the iPhone 7 will allegedly be traced along the top and bottom edge of the device.

Plausible? These conflicting Apple rumors could mean a few things. Either both leaked photos are fake, one of them is fake, or both of them are real. According to Forbes, Apple is known for creating several different prototypes of its upcoming products to test, so these photos could both be depicting early but different iterations of the iPhone 7. That both of them would leak, however, seems unlikely.

Smart connector?

The rumor: New images and renderings have surfaced allegedly depicting the iPhone 7 and 7 Plus models. Quoting the Japanese site Mac Otakara, MacRumors reported that these images could be the “real thing.” The leaked image of the iPhone 7 Plus shows a Smart Connector, hinting at the possibility of a Smart Keyboard. While the Mac Otakara report seems to confirm previous rumors the iPhone 7 and 7 Plus will have a similar design to the current generation 6s and 6s Plus, the website also contests previous reports. Most notably, Mac Otakara now refutes the rumor that these new iPhones will have a second speaker to create stereo sound.

Plausible? Apple has been releasing a lot of accessories in the last few months, especially for the iPad Pros. It’s possible the company wants to continue this trend and adding Smart accessories to the 7 Plus. However, a Smart Keyboard suggests that the larger iPhone could have some Pro-style features, and we’re not sure if Apple would want to have it compete with the just-released 9.7-inch iPad Pro.

No headphone jack, really?

beatsheadphones.1.medium

The rumor: Here it is: a leaked iPhone 7 case… allegedly!9to5Mac reported the leaked images as first posted on the@OnLeaks Twitter account. The leaks seem to corroborate a few other rumors about the iPhone 7. For example, the case has no slot for a 3.5mm audio jack, signaling that Apple might be pushing for only Bluetooth and Lightning-connected headphones. The case also has two equally sized speaker grills on each side of the Lightning port slot, confirming that the iPhone 7 will be the first to sport two speakers for stereo sound. Other than that, the purported case points to an iPhone 7 hardware design that’s nearly identical to the iPhone 6s.

The no-headphone-jack rumor has been around for a while, previously reported by Fast Company and others. Apple is said to be developing wireless EarPods to be sold separately, alongside the iPhone 7. The premium EarPods will reportedly support Siri and wireless phone calls and ship with a carrying case that doubles as a charger.

Plausible? The larger design of the iPhone 6 and 6s lines have proven very successful for Apple, so we can see why the company would want to play it safe design-wise with the iPhone 7. But this similar design may not offer enough reasons to upgrade as we’ve seen with previous numbered upgrades—and if the major innovation requires a lot of people to ditch their 3.5mm headphones or use an adapter, get ready to hear some major griping.

This is the most controversial iPhone rumor in years, even more than the change of sizes with the iPhone 6. Some people love the idea. Others hate it. There’s even a petition to convince Apple that people still love the headphone jack. That petition has just over 300,000 signatures.

How does the dual-lens camera work?

The rumor: We previously reported on the rumor that Apple is looking to bring a dual-lens camera to forthcoming iOS devices. Based on LinX camera technology that Apple acquired last year, the dual-lens incorporates a wide-angle lens and a telephoto lens. According to MacRumors, a recent Apple patent shows for a a split-screen viewfinder where users can see the full image in the wide-angle lens and zoom in with the telephoto lens. The camera will be able to take two separate pics, or use one of the lenses to shoot video and the other to take stills. More impressively, the camera could also implement LinX’s technology to stitch it all together into one really crisp image.

Plausible? The race for bringing DSLR-quality cameras into smartphones is on. Samsung’s recently-unveiled Galaxy S7 garnered rave reviews for its use of Duo Pixel Technology to take photos. Apple may be feeling the heat to create an equally-stunning photo experience to the iPhone 7. If the dual-lens technology as outlined in this patent comes to fruition, it would help the iPhone regain its reputation as the best camera phone on the market.

How thin will the iPhone 7 be?

iphone-7-thickness

The rumor: Macotakara reported this week that the iPhone 7 will be 6.1mm thick. That’s one whole millimeter thinner than the current iPhone 6s, which measures 7.1mm. This new thinner model will be accompanied by a flush rear camera (so not protruding) for a design that’s sleeker overall.

Plausible? If this rumor is true, Apple seems to be under the impression that thinner is better. Apple has already made a device that measures just 6.1mm: the iPod touch. So it makes sense that the company would want to try to make the newest iPhone be just as thin. Hopefully, the iPhone 7 won’t be affected by any “Bendgate” issues because of this thinner design.

Will the thinner Lightning port mean I have to get new cables?

The rumor: In addition to getting rid of the 3.5mm headphone jack to achieve this new thinness, the iPhone 7 is rumored to integrate a thinner Lightning port. This will not affect the actual Lighting cables, however, so you won’t have to get all new connectors for the iPhone 7. What Apple is doing is simply making the cutout around the port smaller, so it should only affect case-makers, according to 9to5Mac.

Plausible? If Apple is already going insofar as to removing the headphone jack, which has already sparked plenty of controversy, then a slight redesign of the Lightning port doesn’t seem like a big deal. Especially if our current Lightning connectors will still be able to hook up to it.

Camera differences between the 7 and 7 Plus?

iphone-7-plus-dual-camera-1

The iPhone 7 Plus might have the most amazing smartphone camera ever.

The rumor: The iPhone 7 Plus will have a better camera, to the chagrin of small-handed amateur photographers around the world. According to MacRumors, the 7 Plus may have a dual-lens camera with optical zoom, which means this phone will take better photos than many traditional cameras. Instead of pinching to zoom in digitally, which usually results in a terrible grainy photo, the 7 Plus camera will have an optical zoom. That’s where the second camera lens comes in: It’s essentially a zoom lens.

Plausible? Yes. The iPhone 6s and 6s Plus have most of the same features, but the larger phone has a small but key difference: optical image stabilization. That feature uses the Plus’s gyroscope and camera array to steady your photos even if your hand shakes. The 6 and 6s rely on camera software to achieve the same effect, though the resulting images aren’t quite as clear. If the 7 Plus has a dual-lens camera with optical zoom, it would be a huge differentiator—the Plus could become the phone to beat for serious photographers.

Is that unsightly camera lens bulge going away?

The rumor: Apple redesigned the 6 and 6s models to be thinner and lighter than ever before, but there’s one big problem: The rear-facing camera lens juts out of the body, so the phones won’t sit flat on a surface. For a company that’s all about the details, this seemed like a strange design decision. The iPhone 7 is reportedly getting a camera that sits flush against the phone, according to MacRumors, so your eyes won’t be offended any longer.

Plausible? We sure hope so. That camera protrusion had to happen for a reason, but even Apple design chief Jony Ive is not a fan.

Will the iPhone 7 be waterproof?

The rumor: Making the iPhone thinner than ever and adding a DLSR-quality camera aren’t game-changing enough for Apple, apparently, so the company is reportedly working on ways to waterproof the iPhone 7. Ambitious? Yes. Possible? Definitely. Without a headphone jack to trap water, Apple could coat the iPhone with a waterproof coating and make those third-party rugged, waterproof cases obsolete.

Plausible? Actually, yes. Apple took several steps to waterproof the iPhone 6s without actually calling it waterproof, as detailed here, and word on the street from people who have accidentally submerged a 6s indicates that those techniques worked. All Apple needs is some waterproof buttons (which it’s reportedly working on), and they’re set.

Next year’s iPhone

Yes, you read that right. In this craziest of iPhone rumor cycles, we’re been reading rumors for the 2017 iPhone mixed in with rumors of the iPhone that should come out in September of 2016. Just to keep them all straight, here are the things we may have to look forward tonext year.

An OLED screen and glass on both sides

The rumor: Remember the iPhone 4, encased in glass on both sides, so you’d have twice as many surfaces that could shatter every time it slipped out of your hand? Apple might bring back an all-glass design in 2017. Hopefully it’s a bit more durable this time.

KGI Securities analyst Ming-Chi Kuo thinks that Apple is planning a major iPhone redesign for 2017—not this fall. In a note to investors, he predicted an iPhone with a 5.8-inch OLED screen that’s encased in glass on both sides, yet smaller than the current iPhone 6s Plus, meaning Apple would be looking to eliminate as much bezel and “chin” as possible. DisplayMate President Ray Soneira echoed Kuo’s OLED predictions in a recent report, citing the “rapid improvements” in OLED performance over the last six years.

“Apple simply has no choice in switching,” Soneira said, because OLEDs are thinner, lighter, more responsive, and can be curved or bent in ways that LCD displays just can’t.

Kuo also predicted the all-glass 2017 iPhone would have wireless charging, and some kind of biometrics, like face recognition or iris scanning. The Home button takes up a lot of space on the current iPhones, and replacing it with other biometrics for login and Apple Pay (along with deep-touch gestures for exiting apps) could let Apple expand the screen.

Plausible? In Apple’s usual “tick-tock” cycle, the 2016 iPhone would get a redesign, since the current iPhone 6s and 6s Plus are upgrades to the iPhone 6 and 6 Plus designs that launched in 2014. But if Apple really is switching to OLED, that’s a major shift that might need more time to perfect. It’ll be interesting to see what innovations Apple can add in 2016 to make the iPhone seem exciting even if the overall design stays the same—a better camera and a Smart Connector are a start.

More evidence of OLED

The rumor:  According to a recent Bloomberg report, Applied Materials, an Apple supplier, has received almost four times the amount of orders for its display-making machines. This jump is linked to Apple retooling the iPhone manufacturing process to include OLED screens in the fall of 2017.

Plausible? We’ve already bought into the general rumor that Apple would switch to OLED, and this report supports the 2017 timeline—according to Applied Materials, it takes about 3 quarters for their machines to be build, delivered, and installed.

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Wi-Fi-enabled ‘Hello Barbie’ records conversations with kids and uses AI to talk back

Today, Mattel released Hello Barbie, a WiFi-enabled doll that detects language and ‘talks back.’ But how will this high-tech toy impact real-life relationships?

Hello-barbie

She wears black flats, a motorcycle jacket, and skinny jeans. Her curly, bleach-blonde hair falls just past her shoulders. She has a permanent smile and large blue eyes. And, when you talk to her, she listens.

But this young woman isn’t an ordinary friend. “Hello Barbie” is less than a foot tall, weighs just under two pounds, and is made of plastic. And she is on sale for $74.99.

Mattel’s latest Barbie, marketed for children six and up, has just hit the shelves. She is unlike any doll before her—not only does she listen, but she can talk back.

To get started, kids simply download the Hello Barbie companion app. And to turn her on, you push a button on her silver belt buckle. Hello Barbie’s necklace is both a recorder and a microphone. Using WiFi, the jewelry will pick up a child’s questions and conversations—and transmit them back to a control center for processing. Speech-recognition software, operated through ToyTalk, will detect the input. Then, Hello Barbie will reply, using one of 8,000 pre-programmed lines. Examples include:

  • You know, I really appreciate my friends who have a completely unique sense of style…like you!
  • Here’s what’s up: I’m worried my sister Stacie is having a hard time finishing her homework. Does that ever happen to you?
  • I think Santa is real. There’s something very magical about the holiday season and I think he helps bring that magic to all of us!
  • So if you were planning the biggest, raddest, most unforgettable party of the year, what would it be like?
  • Of course we’re friends! Actually, you’re one of my best friends. I feel like we could talk about anything!

Hello Barbie’s dialogue, while perky and fashion-focused, reflects an attempt by Mattel to create a more well-rounded character than in the past. In 1992, Mattel pulled its string-operated Teen Talk Barbie from shelves after being criticized by The American Association of University Women for the inclusion of an unfortunate line: “math class is tough.” It is no mistake that Hello Barbie’s lines includes: “Oh nice! Fun with numbers! Teaching math sounds like a lot of fun. What kinds of things would you teach—Counting? Addition? Subtraction?”

Still, the implication that Barbie is being sold as a ‘friend’ is unsettling. “Hello Barbie can interact uniquely with each child by holding conversations, playing games, sharing stories, and even telling jokes!” boasts Mattel’s website. Hello Barbie, claims Mattel, is “Just like a real friend. [She] listens and remembers the user’s likes and dislikes, giving everyone their own unique experience.”

But is she really listening?

While Barbie may appear to listen and respond, “pretend empathy is not empathy,” said Sherry Turkle, professor at MIT and author of Reclaiming Conversation. Turkle worries about how children will understand their new ‘friend.’

“They are drawn into thinking that pretend empathy is the real thing,” said Turkle. “But objects that have not known the arc of a human life have no empathy to give. We put our children in a compromised position.”

Beyond the social implications of the doll, the capabilities of the recording technology raise privacy issues.

Using Hello Barbie involves recording voice data (see the privacy policy here) and requires parental consent. However, Mattel states that “parents and guardians are in control of their child’s data and can manage this data through the ToyTalk account.” The company also states that the recordings are protected under the “Children’s Online Privacy Protection Act,” and recordings containing personal information will be deleted once they “become aware of it.”

Still, the potential for misuse of this private data is a legitimate concern. “Obviously it is a security and privacy nightmare,” said Roman Yampolskiy, director of the Cybersecurity Lab at the University of Louisville. “[The] company [is] collecting data from kids—hackers [could be] getting access to private info.”

However, like Turkle, Yampolskiy is “more concerned about social development of the children interacting with it.”

“We are basically running an experiment on our kids and have no idea if it will make them socially awkward, incapable of understanding body language, tone of voice and properly empathize with others,” he said.

It all raises the question of what is meant, exactly by ‘real’ conversation? Turkle said, “Why would we take such risks with something so delicate, so crucial: Our children’s ability to relate to each other as human beings?”

Despite concerns, Hello Barbie is here, being shipped to homes across the globe beginning today. She is being turned on, spoken to, and listened to. And when children are finished with her, she is shut down, stood on a charger (Hello Barbie cannot stand on her own) and charged back up.

When she is turned on again, Barbie might ask: “Did you miss me at all?”

“Not even an itsy bitsy, eensy weensy bit?”

How children will respond remains to be seen.

Mattel did not respond to repeated requests for comment for this story.

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What You Need to Know About the Big Chip Security Problem

According to Intel Corp.,most of the processors running the world’s computers and smartphones have a feature that makes them susceptible to hacker attacks. The chipmaker, working with partners and rivals, says it has already issued updates to protect most processor products introduced in the past five years, but the news sparked concern about this fundamental building block of the internet, PCs and corporate networks.

The revelation of the so-called Meltdown and Spectre vulnerabilities spurred a scramble among technology’s biggest players, from Apple Inc. to Amazon.com Inc., to enact fixes and reassure customers they were on top of the problem.

1. What’s the problem?

Modern processors guess what they’ll have to do next and fetch the data they think they’ll need. That makes everything from supercomputers to smartphones operate very fast. Unfortunately, as Google researchers discovered, it also provides a way for bad actors to read data stored in memory that had been thought to be secure. In a worst-case scenario, that would let someone access your passwords.

2. How bad is it?

The vulnerability won’t stop your computer working and doesn’t provide an avenue for hackers to put malicious software on your machine. Though it could put important data at risk, there’s been no report so far of anyone’s computer being attacked in this manner. More broadly, though, the new fears could undermine longtime assurances that hardware and chip-level security is more tamper-proof than software.

3. How was it discovered?

The weakness was discovered last year by folks Google employs to find such issues before the bad guys do. Usually, solutions are developed in private and announced in a coordinated way. This time the news leaked before the companies involved had a chance to get a fix in place.

 

 

4. What’s being done to fix it?

Chipmakers and operating system providers, such as Alphabet Inc.’s Google and Microsoft Corp., are rushing to create software patches that will close the potential window of attack. Intel said that it expects to have issued updates for more than 90 percent of recently introduced processor products. Amazon.com Inc. said “all but a small single-digit percentage” of its servers have already been protected. In a blog post, Google said its security teams immediately “mobilized to defend” its systems and user data. Some customers of Android devices, Google Chromebook laptops and its cloud services still need to take steps to patch security holes, the company said. Patches for Windows devices are out now and the company is securing its cloud services, Microsoft said in a statement.

5. Is this just an Intel problem?

No, though that seems to be what panicky investors initially thought. Intel says it’s an issue for all modern processors. But rival Advanced Micro Devices Inc. stated that its products are at “near-zero risk.” ARM Holdings, which has chip designs that support all smartphones, said that, at worst, the vulnerability could “result in small pieces of data being accessed” and advised users of its technology to keep their software up to date. Google fingered all three companies. Apple said all Mac computers and iOS devices — including iPhones and iPads — were affected, but stressed there were no known exploits impacting users and that steps taken to address the issue haven’t dented performance.

6. What will the fallout be?

Some computers, mostly older ones, could be slowed down by the software patches that will make them more secure. Intel said that in common situations software might be slowed down by as much as 3 percent or not at all. But in other rare situations, performance might be reduced as much as 30 percent. The company doesn’t expect any financial impact and said it thinks customers will keep buying. As the fixes haven’t been widely deployed yet, it’s unclear whether anyone will even notice or whether computer slowdowns will be widespread. Intel has only done lab tests.

10 Tips for CyberSecurity Recommended By The FCC

Cybersecurity is of paramount importance in today’s digital age as it plays a crucial role in safeguarding sensitive information, ensuring the privacy of individuals, and maintaining the integrity of critical systems and infrastructure. The Federal Communications Commission (FCC) in the United States recognizes the significance of cybersecurity and has provided recommendations and guidelines to help individuals, businesses, and organizations protect themselves from cyber threats. Here are some key points highlighting the importance of cybersecurity along with recommendations from the FCC:

 

  • Train employees in security principles – Establish basic security practices and policies for employees, such as requiring strong passwords, and establish appropriate Internet use guidelines that detail penalties for violating company cybersecurity policies. Establish rules of behavior describing how to handle and protect customer information and other vital data. We offer Security Awareness Training as an option for continuous security training for staff.
  • Protect information, computers, and networks from cyber attacks – Keep clean machines: having the latest security software, web browser, and operating system are the best defenses against viruses, malware, and other online threats. Set antivirus software to run a scan after each update. Install other key software updates as soon as they are available. We offer Managed Services & Support as an option for preventing cyber-attacks.
  • Provide firewall security for your Internet connection – A firewall is a set of related programs that prevent outsiders from accessing data on a private network. Make sure the operating system’s firewall is enabled or install free firewall software available online. If employees work from home, ensure that their home system(s) are protected by a firewall. We offer a Managed Network Services & Support as an option for firewall security.
  • Create a mobile device action plan – Mobile devices can create significant security and management challenges, especially if they hold confidential information or can access the corporate network. Require users to password-protect their devices, encrypt their data, and install security apps to prevent criminals from stealing information while the phone is on public networks. Be sure to set reporting procedures for lost or stolen equipment. We offer Mobile Device Management as an option for a mobile device action plan.
  • Make backup copies of important business data and information – Regularly backup the data on all computers. Critical data includes word processing documents, electronic spreadsheets, databases, financial files, human resources files, and accounts receivable/payable files. Backup data automatically if possible, or at least weekly and store the copies either offsite or in the cloud. We offer various Backup & Recovery Solutions as an option for business continuity & disaster.
  • Control physical access to your computers and create user accounts for each employee – Prevent access or use of business computers by unauthorized individuals. Laptops can be particularly easy targets for theft or can be lost, so lock them up when unattended. Make sure a separate user account is created for each employee and require strong passwords. Administrative privileges should only be given to trusted IT staff and key personnel. We offer Multi-Form Authentication Solutions as an option for computer login security.
  • Secure your Wi-Fi networks – If you have a Wi-Fi network for your workplace, make sure it is secure, encrypted, and hidden. To hide your Wi-Fi network, set up your wireless access point or router, so it does not broadcast the network name, known as the Service Set Identifier (SSID). Password protect access to the router. We offer Managed Network Services & Support is an option for Wi-Fi security.
  • Employ best practices on payment cards – Work with banks or processors to ensure the most trusted and validated tools and anti-fraud services are being used. You may also have additional security obligations pursuant to agreements with your bank or processor. Isolate payment systems from other, less secure programs and don’t use the same computer to process payments and surf the Internet. Risk Intelligence is an option we offer to identify potential vulnerabilities.
  • Limit employee access to data and information, limit authority to install software – Do not provide any one employee with access to all data systems. Employees should only be given access to the specific data systems that they need for their jobs, and should not be able to install any software without permission. We offer Network & Security Assessments that can scan data repositories for user permissions, security and much more.
  • Passwords & authentication – Require employees to use unique passwords and change passwords every three months. Consider implementing multi-factor authentication that requires additional information beyond a password to gain entry. Check with your vendors that handle sensitive data to see if they offer multi-factor authentication for your account. We offer Cloud Security Assessments which are used to ensure proper password & security practices are in place.

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SJT-QR-CyberSecurity-10 Tips

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Quick Reference CyberSecurity Guide

In today’s digital age, cybersecurity is at the forefront of technology, both at the workplace and in our personal lives. With the increasing frequency and sophistication of cyber threats, it is essential that we all play a role in protecting sensitive information both business and personal.

 

To help you stay informed and vigilant about cybersecurity best practices, we have created a Quick Reference Guide for Cybersecurity to be shared with your users as a courtesy to better protect themselves from cyber threats and contribute to a safer digital environment.

Please Download Our Quick Reference Cyber Security Guide Below

Quick Reference CyberSecurity Guide

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Microsoft Snip brings Windows screenshots to life with voice and ink

Microsoft released a free app for capturing, annotating, and explaining screenshots.

Snip

In late August 2015, Microsoft released a free screen capture and annotation application called Snip (Figure A). But the twist in the story is the fact that Snip is not part of some master strategic plan.

Figure A

Snip

Snip

While the name is a bit confusing, Snip is not the same thing as the improved Snipping Tool that comes free with Windows 10. The Snipping Tool will capture screenshots, but it does not have any annotation features.

Snip, on the other hand, is a free tool developed through a Microsoft Garage project that allows users to capture screenshots and then annotate them (Figure B). With the Snip app, users can draw on their captured screenshots using a software pen, which is available in various colors and sizes.

Figure B

Snip

Snip can also record the annotation, and your vocal description of it, to create a short video that users can share as a URL or as an MP4 video (Figure C). These features make Snip very useful for creating and sharing short instructional videos.

Figure C

Snip

Cultural shift

The important thing to note about Snip is the way it was developed and released. Under the Garage program, Microsoft employees are encouraged to work on projects outside of their official duties. The idea is to create an environment where employees can experiment, innovate, and exercise their creativity.

Releasing an app like Snip in beta form to the general public indicates a shift in attitude when it comes to app development at Microsoft. Snip has been released without worrying about whether it will generate a revenue stream or ever make a profit. As far as I can tell, there are no expectations regarding Snip and how it fits into the overall corporate strategy.

Snip is just a nice little program that Microsoft thinks people will find useful, and they’d appreciate some feedback on how to make it even better. No promises, no expectations, no quid pro quo. Microsoft is trying hard not to be the stodgy old software company anymore.

Snip also fits in well with Microsoft’s major theme for Office 365, which postulates that a modern productive workforce needs better collaboration tools. When you consider recent app releases like Edge, Sway, and now Snip, you can begin to see where Microsoft is heading.

If you need to communicate an idea in a simple but effective way, Microsoft is saying it has the tool you seek. It would not  be a surprise if Snip become an integrated part of Office 365 in the near future.

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What Terms You Need to Know to Get Your Business GDPR-Ready

 

What Is EU GDPR? 

The EU GDPR is a law designed to protect and empower residents of the EU by guiding business usage of personal data. In essence, it is reshaping the way corporations handle personal data by controlling its collection, use, and storage. It will replace the regulations and frameworks of the existing 20-year-old directive (95/46/EC).

 

Who Is the GDPR Protecting and Empowering? 

The data subject: This is any individual that can be directly or indirectly identified or uniquely singled out in a group of individuals, from any stored data.

 

What Is the GDPR Protecting? 

Personal data: This is any information relating to an individual, whether in reference to their private, professional, or public life. It includes things like names, photos, email addresses, location data, online identifiers, a person’s bank details, posts on social networking websites, medical information, work performance details, subscriptions, purchases, tax numbers, education or competencies, locations, usernames and passwords, hobbies, habits, lifestyles, or a person’s computer’s IP address.

 

Who Is the GDPR Regulating? 

The data controller: This is the person who, alone or jointly with others, determines the purposes for, and means of, processing personal data. A data controller is not responsible for the act of processing (this falls to the data processor); they can be defined as the entity that determines motivation, condition, and means of processing.

Generally, the role of the controller is derived from the organization’s functional relation with the individual. That is, a business is the controller for the customer data it processes in relation to its sales, and an employer is the controller for the employee data they process in connection with the employment relationship.

 

Who Else Is the GDPR Regulating? 

Data processors: This is the person who processes personal data on behalf of the controller. Typical processors are IT service providers (including hosting providers) and payroll administrators. The processor is required to process the personal data in accordance with the controller’s instructions and take adequate measures to protect the personal data. The GDPR does not allow data processors to use the personal data for other purposes beyond providing the services requested by the controller.

 

What Does the GDPR Consider “Processing?” 

Processing refers to any operation or set of operations performed upon personal data, whether or not by automatic means—such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure, or destruction. Processing must be fair and lawful, although transparency is significantly strengthened. The processor may not use the personal data for their own purposes.

 

What Rights Do the Data Subjects Have? 

Under the GDPR, data subjects can request the following:

  • To be informed about the data processing
  • To consent to the processing of their personal data (opt in) or object to the processing of their personal data (opt out)
  • To obtain their personal data in a structured and commonly used format in order to transfer that data, in certain circumstances, to another controller (data portability)
  • To not be subject to fully automated data processing or profiling
  • To know what data is processed (right of access)
  • To correct where any data is incorrect
  • To have data erased under certain circumstances, for example, where the retention period has lapsed or where consent for the processing has been withdrawn (referred to commonly as the “right to be forgotten”) and to register a complaint with the supervisory authority

 

Other Key Elements to Consider in Preparing for GDPR

We’re not done yet. There are four more important elements to consider with GDPR as you become ready.

 

1) Data Breach Notification

For controllers, GDPR requires that breach notice must be provided, where feasible, within 72 hours of becoming aware of a breach; processors need to provide notice to controllers without undue delay. Any data breaches must be documented.

2) Data Minimization

This requires the level and type of data being processed to be limited to the minimum amount of data necessary. This requires you to ensure that the purpose in which the data is agreed and the purpose in which the data was collected are materially similar. The processors should ensure that individuals’ privacy is considered at the outset of each new processing, product, service, or application, and only minimum amounts of data are processed for the specific purposes collected and processed.

3) Data Pseudonymization

The GDPR defines pseudonymization as “the processing of personal data in such a way that the data can no longer be attributed to a specific data subject without the use of additional information.” To pseudonymize data, the “additional information” must be “kept separately and subject to technical and organizational measures to ensure non-attribution to an identified or identifiable person.” In other words, it is a strategy designed to enhance protection and privacy for applicable identifying data.

Although similar, anonymization and pseudonymization are two distinct techniques that permit data controllers and processors to use de-identified data. The difference between the two techniques rests on whether the data can be re-identified.

4) Fair Processing of Personal Data

This requires the processing of personal data to be fair and lawful. Generally, only the level and type of data collected should be limited to the minimum amount of data necessary (see data minimization above). There are a number of methods in which the data may be processed, including: express consent (which may be withdrawn at any time), legitimate interest basis (the subject of which legitimacy may be challenged by the data subject), honoring obligations under the agreement with the data subject, or any other legal basis that may apply.

 

What We Can Do to Help

We know this information can be overwhelming, but taking the proper steps now will save you headaches later. SolarWinds provides products that can help you with getting ready. Our Risk Intelligence software is one of them, providing you with hard data on:

  • A business’ quantified financial risk
  • Personally identifiable information (PII)
  • Protected health information
  • Payment information located in storage
  • Access permissions for sensitive data

Search your ‘data at rest’ for risk areas and start the data mapping you need to get ready for GDPR.

Windows 10 will be available via USB flash drive or DVD

USB flash drives

There is a possibility that microsoft will be selling Windows 10 on USB flash drives.

As you may know, installing an operating system from a USB flash drive is easier and faster than installing it from an optical disc. A USB flash drive is not as bulky as an optical disc and doesn’t require an external case. You just take it out of your pocket, pull off the cap, and insert it into your computer’s USB port. USB flash drives are faster than optical drives too. USB flash drives have read and write speeds that measure in 10x megabytes per second (MB/s), while optical disc read and write speeds measure in 1x MB/s.

With that in mind, it’s no surprise that there are a multitude of articles on the web that describe how to create a Windows installation package on a USB flash drive. Microsoft even provides a tool that facilitates the procedure.

With Windows 10 on the horizon, there have been rumors floating around the web that in addition to making the upgrade available as a download, Microsoft will also be selling the retail copies of the new operating system on both DVD and USB flash drive.

As a regular follower of the German website WinFuture, I recently encountered an article that indicates that Microsoft will indeed be selling the 32-bit and 64-bit versions of Windows 10 Home and Pro on USB flash drives in addition to the DVD option. Having a USB flash drive option makes sense, because tablets don’t come with optical disc drives.

The WinFuture article contained a screen shot (Figure A) showing catalog details of the USB offerings. As you can see, it appears that the USB flash drive will contain both the 32-bit and 64-bit versions. Presumably, the USB flash drives will sell for the same price as the DVDs.

Figure Afigurea

Windows 10 Home and Pro will be sold on USB flash drives.

You can find a number of software reseller sites (mostly Canadian) with advertisements for the USB flash drive offerings of Windows 10 by Googling the part numbers shown in the screenshot: FQC-08788 for the Pro edition and KW9-00016 for the Home edition. However, keep in mind that we’ll have a clearer vision of the USB flash drive offerings once we get closer to the Windows 10 launch date of July 29th.

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South Jersey Techies, LLC is a full Managed Web and Technology Services Company providing IT Services, Website Design Services, Server Support, Network Consulting, Internet Phones, Cloud Solutions Provider and much more. Contact for More Information.

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Patience will be the key to a successful Windows 10 upgrade

let the dust settle before you attempt the free Windows 10 upgrade.

Windows 10

With the official Windows 10 launch and Microsoft’s promise that the upgrade for Windows 7/8.1 systems will be free for the first year after launch, you’ll have until July 29, 2016, to make your move. Just because it’s free doesn’t mean you have to rush to get your copy—unless, of course, it’s a status thing.

For the ordinary Windows user, there really isn’t any immediate need to be one of the first people to download Windows 10. In fact, you’ll probably have a better upgrade experience if you hold off for a bit. Wait for the hype to die down, wait for the load on the Windows Update servers to wane, and more importantly, wait for the first wave of updates to make their way out to the masses of Windows users who had to be the first.

Besides, unless you’re a Windows Insider program participant, chances are that you won’t be able to get Windows 10 right away anyhow.

In his July 2nd blog post, “Windows 10: Preparing to Upgrade One Billion Devices,” Terry Myerson stated:

“We want to make sure all of you have a great upgrade experience, so we’ll roll-out Windows 10 in phases to help manage the demand.”

He then goes on to say:

“Starting on July 29, we will start rolling out Windows 10 to our Windows Insiders. From there, we will start notifying reserved systems in waves, slowly scaling up after July 29th. Each day of the roll-out, we will listen, learn and update the experience for all Windows 10 users.”

That last sentence hints at the fact that the Microsoft is anticipating the possibility that there may be some glitches in the first wave of the roll out.

To be sure, I’m not suggesting that you hold out for months before you upgrade—rather, I’m saying that you may want to give it a couple of weeks just to see how others are faring with Windows 10. With Microsoft’s Windows as a service model, the ongoing testing via the extension of the Windows Insider program, and the rapid update system developed during the Windows Insider preview program, the hope is that any issues that crop up in the first weeks after initial availability will be quickly resolved.

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South Jersey Techies, LLC is a full Managed Web and Technology Services Company providing IT Services, Website Design Services, Server Support, Network Consulting, Internet Phones, Cloud Solutions Provider and much more. Contact for More Information.

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