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10 ways Microsoft Office 2016 could improve your productivity

Microsoft wants Office 2016 to be the last office productivity suite you will ever need. Here are 10 things you should know about how it plans to make that happen.

Microsoft Office 2016

On September 22, 2015, Microsoft released Office 2016 to the masses. At first glance, you may not notice much has changed since Office 2013. But when you look deeper, you will find some interesting and productivity-enhancing differences.

For years we’ve been promised wonderful benefits from cloud computing, and Microsoft Office 2016 is trying to deliver on those promises. It’s designed to meet our expectations of what a cloud-based, mobile-ready productivity suite can and should be. Only time will tell if Office 2016 actually delivers the goods, but the initial reviews are promising.

Here are 10 things Microsoft Office 2016 offers as it aspires to be the last productivity suite you are ever going to need.

1: Real-time co-authoring

Co-authoring has been around for a long time for many Office apps, but with Office 2016 that collaboration can now take place in real time. That means you will be able to see what your co-conspirators are doing in a Word document or PowerPoint presentation as they do it—and conversely they will be able to see what you are doing. It won’t even matter where you are or what device you are using.

2: OneNote notebook sharing

OneNote is one of the most useful applications available in Microsoft Office, and it is also one of the least appreciated. Office 2016 allows you to share a OneNote notebook with as many people as you want. And because OneNote works with text, images, worksheets, emails, and just about any other document type you can think of, it can be a great central resource for a team working on a project. That is, if they know to use it.

3: Simplified document sharing

Office 2016 simplifies sharing of documents by adding a Share button to the upper-right corner of your Office apps. Clicking that button will give you one-click access to share your document with anyone in your contacts list. You don’t even have to leave the document to do it. That does sound pretty simple.

4: Smart attachments

If you’re like me, you have to send email attachments just about every day. In previous versions of Office, adding attachments to an email required you to navigate to the location where the document was stored. You can still do that in Office 2016, but if the document in question was one you worked on recently, it will now show up in a list of shareable documents right there in Outlook. Essentially, Office 2016 keeps a universal recently worked on list for you.

5: Clutter for Outlook

Like most of us, you probably get a ton of email every day. Wading through the Outlook inbox to prioritize each email takes time and hampers your ability to be productive. Office 2016 adds a new category to your inbox triage toolbox, called Clutter. You can designate certain emails as low priority and they, and future similar emails, will be deposited automatically into a Clutter folder in Outlook. So now you have four categories for email: important, clutter, junk, and delete.

6: Better version history

Collaboration and creativity can be a messy process, with shared documents changing drastically over time. Office 2016 compensates for potentially lost ideas by keeping past versions of documents and making them available directly from Office applications under the History section of the File menu.

7: New chart types in Excel

The ability to visualize data with an Excel chart has always been a welcome and powerful capability. However, the list of available chart types found in previous versions of Excel needed an update. Office 2016 adds several new chart types to the templates list, including Waterfall, which is great chart if you like to track the stock market. Other new chart types include Treemap, Pareto, Histogram, Box and Whisker, and Sunburst.

8: Power BI

Between the release of Office 2013 and Office 2016, Microsoft spent a great amount of time and capital acquiring technologies that shore up its business intelligence and analytical applications. Power BI, a powerful analytics tool, now comes bundled with your Office 365 subscription. Knowing every little detail about how your business is running is essential information, and Power BI can bring it all together for you.

9: Delve

Delve is another new tool that comes with an Office 365 subscription. The best way to describe Delve is as a central location that gives you access to everything you have created, shared, or collaborated on using Office 2016. It is another recently worked on list, only this version of the list is stored in the cloud—so you can access it from anywhere with any device using the Office 365 Portal.

10: Purchase choices

Office 2016 is generally available only as a subscription. Even if you buy a boxed version of Office 2016, you are buying access to an annual subscription, with one exception. If you purchase the Office Home & Student 2016 box, you pay a one-time fee of $149.99 for just the basic Office apps.

Microsoft has definitely stacked the deck so that the best bang for the buck is a subscription to Office 365, which includes Office 2016 plus all the cloud services. Businesses should be looking at one of the Office 365 for Business subscriptions. It is also going to be your best deal.

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How Microsoft rebounded to outshine Apple

As more consumers grow disenchanted with Apple, Microsoft has taken the opportunity to cash in on the growing popularity of Surface devices.

Microsoft claims that more people are switching to Surface devices from Macs than ever before. That’s a concept that would have been hard to picture when Microsoft first released the Microsoft Surface RT and Surface Pro in 2012 and 2013, respectively. The Surface RT suffered from a watered-down version of the new — and generally disliked — Windows 8 operating system and, while the Surface Pro featured the full desktop version, it came with hardware limitations and a high price tag.

In a sea of clam shell notebooks, all vying to be thinner and lighter than the last, the Surface clumsily debuted as a confusing mashup of a tablet and a laptop. And people didn’t like it. RT users complained of the limited functionality and never-ending bugs, while Surface Pro users were forced to pay a high price just to avoid Windows RT. In fact, the Surface RT did so poorly that Microsoft had to take a $900 million dollar write-down after drastically cutting the price of the device.

The backlash even made some question whether or not we were witnessing the end of Microsoft. It might seem dramatic now in 2016, but in 2013, people really missed the Start menu. Instead, Microsoft listened to consumers’ complaints to find a balance between the company’s vision and what consumers wanted. And it worked — Microsoft has regained credibility and popularity by creating new products that didn’t simply mimic or improve upon what was already out there.

Apple’s identity crisis

For a company once targeting modern, creative professionals, it’s hard to tell who Apple makes products for anymore. Apple’s devices now feel tailored to a low-tech crowd, or people who like new tech, but just aren’t that interested in specs. They want a reliable, easy-to-use device that just works. But where does that leave the original fan base of creative workers who need high-performance and cutting edge features? Apple hasn’t left this industry with many options — and at this point, you can get more for your money in graphics and performance on a Surface Book than a Macbook Pro. Plus, with the newly announced Microsoft Studio, there is finally a strong alternative to the iMac — with a touch display, no less.

Apple’s compromise is the MacBook Pro with Touch Bar, which features a dynamic touch bar replacing the row of function keys on the keyboard. The display changes depending on settings and the app you’re using; it’s a cool feature, and certainly useful, but it’s a confusing message. If the iPad Pro is competing with hybrid notebooks like the Surface Pro 4, but Apple doesn’t think people want touch-displays on a notebook, then does that make the iPad Pro a giant iPad?

Microsoft is focused on touch-based input — in fact, you’d be hard-pressed to find even a mid-ranged PC that doesn’t at least offer the option of an upgrade to a touch display. The two companies have taken different stances, but in siding with touch, Microsoft has more to offer in each of its devices. If you want a notebook that can sometimes be a tablet, or a tablet that can sometimes be a notebook, you can purchase just one device instead of two.

Microsoft has focused on developing a family of Surface devices that can suit a wide range of users. It starts with the lower-end Surface 3, which is a great device for anyone who just wants a computer to surf the web and use basic apps. The Surface Pro 4 acts as a step up in size and hardware, with configurations for anyone from light users to those who need more performance. And now, with the Surface Book and Surface Studio, even those who need the highest end configurations for heavy-duty video or image editing have an option.

The Surface in pop culture

Remember when Windows users were the boring, out of touch, suit-wearing nerds in commercials, and a Mac user was the hipster CEO of a startup — that guy in 2006 who wore hoodies and scootered to all his meetings? That landscape has changed a lot since then, and now Microsoft is the one calling out Apple on selling outdated hardware and falling behind the curve.

Microsoft has clearly made a push to get the Surface in front of consumers anyway possible — CNN commentators used the devices in this year’s debates, but it was later discovered they were using them to hide their iPads. Hulu’s The Mindy Project also features Mindy Kaling’s character using a Surface Book, with one very obvious instance of product marketing, where she very purposefully ejects the display from the keyboard. And what New Englander can forget when the Surface Pro 4 made headlines after Patriot’s coach, Bill Belichick, became so frustrated with the technology that he spiked it onto the field.

These might not be the most positive representations of the brand, but the visibility of the device seems to be working. In places where it used to be a sea of aluminum notebooks, featuring the familiar, backlit Apple logo, we’re starting to see some diversity.

Just as it wasn’t the end of Microsoft in 2013, it’s now Apple’s chance to step out of the spotlight and make some changes. But there’s nothing like a little healthy competition to help spark new, creative designs and that’s exactly what motivated Microsoft to step back, refocus and come back strong.

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How to get the Windows 10 Anniversary Update

windows10anniversary

Update 8/16/16: The Windows 10 Anniversary Update has begun rolling out for Windows 10 Mobile. The Anniversary Update includes additional features and improvements for your Windows 10 phone. To manually check for the update, on Start, swipe over to the All apps list, then select Settings > Update & security > Phone update > Check for updates. Note that availability may vary by manufacturer, model, country or region, mobile operator or service provider, hardware limitations and other factors.

The Windows 10 Anniversary Update has begun rolling out for customers around the world*. The Windows 10 Anniversary Update is full of new features and innovations that bring Windows Ink and Cortana** to life; a faster, more accessible and more power-efficient Microsoft Edge browser; advanced security features; new gaming experiences and more. The Windows 10 Anniversary Update will start rolling out to Windows 10 Mobile phones in the coming weeks.

The Windows 10 Anniversary Update is being rolled out to Windows 10 PCs across the world in phases starting with the newer machines first. You don’t have to do anything to get the Windows 10 Anniversary Update, it will roll out automatically to you through Windows Update if you’ve chosen to have updates installed automatically on your device. However, if you don’t want to wait for the update to roll out to you, you can manually get the update yourself on your personal PC. If you’re using a Windows 10 PC at work, you will need to check with your IT administrator for details on your organization’s specific plans to update.

Here are a couple ways you can manually get the Windows 10 Anniversary Update

Go to Settings > Updates & Security > Windows Update

settings

1. In Windows Update simply click Check for Updates.

checkfor-updates

2. The Anniversary Update will appear as, Feature update to Windows 10, version 1607. Click update and the update will begin downloading and installing.

updateinstalling

Another way to get the Windows 10 Anniversary Update will be by clicking “Learn more” just below the “Looking for info on the latest updates? In Windows Update.

learnmore

From there you’ll be taken to a support page on Microsoft.com that will allow you to download the ISO file to your PC.

We hope you enjoy the Windows 10 Anniversary Update!

*Windows 10 Anniversary Update will be available in all countries where Windows 10 is available.
**Cortana available in select markets

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Microsoft’s new Surface Laptops unveiled

Microsoft’s most direct shot at the MacBook yet

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The one Surface product that fans have been clamoring over for years, a straight up Surface Laptop, is finally here. But, in taking design cues from both the Surface Pro and Surface Book lines, Microsoft has set lofty expectations for its first dedicated laptop device.

Priced at $999 (about £770, AU$1,330), the Surface Laptop clearly aims to chip at the MacBook and MacBook Air models that dominate college campuses practically worldwide. In fact, Microsoft claims that its cheaper (and larger) Surface Laptop can last far longer on a charge than Apple’s 12-inch MacBook: 14.5 hours.

However, every Surface Laptop shipped will come with Windows 10 S installed, Microsoft’s new version of Windows 10 that only accepts app installs downloaded from the Windows Store.

With the ability to switch from Windows 10 S to the 100% open Windows 10 Pro for $49 if you miss the chance in 2017 for free, should you need an app outside of the Windows Store that badly (spoiler: you probably will).

Regardless, at that price, can Microsoft garner enough interest from college students (or more likely their parents), who are often already strapped from the cost of an education?

The Surface Laptop in traditional ‘Platinum’

Design

Clearly, part of Microsoft’s plan is to lure those folks in with an incredibly gorgeous, and potentially trendsetting, design. The 13.5-inch Surface Laptop may very well be Microsoft’s most attractive computing product yet.

And, with four colors to choose from – Burgundy, Platinum, Cobalt Blue and Graphite Gold – there’s bound to be one that appeals to you.

A full aluminum lid and base wrap the laptop in much the same way it does a Surface Book, but ditches the aluminum in the keyboard deck for a Alcantara fabric that surrounds every plastic key and meets with the aluminum base in a seemingly airtight seal.

The fabric, according to Microsoft, is imported from Italy and laser cut to fit every Surface Laptop. Now, while many of the design elements are the same, the 13.5-inch (2,256 x 1,504) PixelSense touch display, the smooth glass-coated Precision touchpad, the chrome logo centered on the aluminum lid, we’re told that very few parts from previous parts are found within the Surface Laptop.

That much is obvious in the nature of the felt used for this keyboard deck compared against that which the Type Covers from Microsoft utilize. It’s smoother and more plush than those Type Covers, and we’re told it’s spill resistant.

The Surface Laptop’s keyboard deck is awfully comfortable

Plus, the additional height afforded by this traditional laptop design allowed Microsoft to equip the keyboard with 1.5mm of travel, and the difference in typing between that and the Surface Pro 4 is night and day. Finally, Microsoft devised a speaker system beneath the keyboard that radiates sound through the spaces between the keys and the keyboard deck.

The result isn’t much better audio than you’d find in a MacBook Air, perhaps a bit fuller, but at least it’s consistently in an uninterrupted position. Naturally, the audio gets a bit muffled when typing, but since the sound radiates throughout the laptop base, there isn’t a major loss in audio detail.

That leaves the side of the laptop base to house Microsoft’s proprietary power and docking port found on other Surface devices, as well as a USB 3.0 and Mini DisplayPort, not to mention an audio jack. If you’re already asking, “where’s the USB-C,” we’ve already been there.

Microsoft tells us that it intends for its own port to handle concerns of connectivity expansion via the Surface Connect port and its Surface Dock, while refraining from alienating customers that have yet to completely update to USB-C.

A fine explanation, but that doesn’t tell us why USB 3.0 and not USB 3.1 at least, as you’re missing out on some major data transfer speed improvements there.

Those strange strips of plastic on the base? They’re Wi-Fi antennae

Performance and battery life

Microsoft can pack the Surface Laptop with the latest Intel Core i5 or Core i7 processors (Kaby Lake), up to 512GB of PCIe solid-state storage (SSD) and as much as 16GB of RAM.

That’s a mighty powerful laptop on paper, likely stronger than either the MacBook Air or 12-inch MacBook, while rising above even the latest 13-inch MacBook Pro that still utilizes Skylake processors.

(The $999 model comes packing a 128GB SSD and 4GB of RAM with the Intel Core i5.)

As for how Microsoft fit that kind of power a laptop just 0.57 inches (14.48mm) thin, a brand new, proprietary vapor chamber cooling system helps a whole lot. The system changes the physical state of the heat as it’s taken in through the center of a fan vent in the rear of the laptop base and spits it out of the sides of that same vent.

While we obviously weren’t able to stress-test the Surface Laptop, we were able to test out how it feels to use. For starters, at just 2.76 pounds (1.25kg), this thing is super light, which is all the more impressive considering it’s a 13.5-inch, Gorilla Glass 3 touchscreen you’re looking at.

Note the Surface Connect dock port – Microsoft’s answer to USB-C

Microsoft chalks this up to, in part, the thinnest LCD touch module ever used in a laptop design. This, in turn, helps the lid to lift with just one finger. However, perhaps the hinge design needs refinement.

While you can open the display with just a finger, that slightness in the hinge is felt when the screen bounces with every tap of the touchscreen. It’s the very reason we question the inclusion of touchscreens in traditional laptops to begin with. Unfortunately, it seems Microsoft hasn’t found a better solution here.

That said, typing on the keyboard is the best time we’ve had doing such on a Surface product yet, and the portability of the whole thing is right there with Apple’s best.

As for battery life, Microsoft is, again, claiming 14.5 hours on a single charge. Microsoft later clarified for us that this number was achieved via local video playback with all radios but Wi-Fi disabled.

That testing environment sounds very similar to how TechRadar tests for battery life, so we might see battery life results in a full review fall much closer to this claim. If so, then Surface Laptop will be very tough to beat in longevity and be a potentially major driver for sales.

This is the Surface Laptop in Cobalt Blue

Early verdict

The fact that the Surface Laptop ships with a limited – sorry, “streamlined” – operating system and costs more than some previous Surface systems that come with full fat Windows 10 cannot go unnoticed – regardless of the free upgrade through this year. Unless Microsoft changes its tune come 2018, folks buying one of these with holiday gift money at the turn of the year would be wise to tack 50 bucks on top of whichever configuration they choose to get Windows 10 Pro.

While this switch will be free for any Surface Laptops bought in the education sector, that won’t help the Surface Laptop’s target audience come 2018: late high school and college students.

That said, the Surface Laptop’s incredible, potentially trendsetting design cannot go unnoticed either. Frankly, this is a laptop that appears to outclass the MacBook Air and 12-inch MacBook – and possibly even the 13-inch MacBook Pro – for hundreds less.

Save for a questionable platform versus pricing decision, the Surface Laptop has all the makings of yet another winning piece of hardware from Microsoft.

Have questions?

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What did Microsoft get right in 2016?

2016 was a very good year for Microsoft in terms of decision making. Here is a  list of five things the company got right.

Since its inception way back in the ancient epoch known as the 1970s, Microsoft has often been ridiculed for making mistakes. Whether it was for bad business strategies, poor products, or unscrupulous practices, Microsoft seemed to bring out the passionate ire in many people.

But what often gets overlooked is what Microsoft does right each year. And by just about any measurement, 2016 was a remarkable year for the company. Under the leadership of Satya Nadella, Microsoft has changed its business strategy to reflect what it describes as a mobile-first, cloud-first business world. And in 2016, that strategy began show results.

Here, in no particular order, are five things Microsoft got right in 2016.

1. Windows 10 Anniversary Update

To mark the one-year anniversary of Windows 10, Microsoft released a large patch it dubbed the Windows 10 Anniversary Update. Okay, so Microsoft is not very clever in naming things. But the patch itself was well received. It included new security measures, new program features, Microsoft Edge browser extensions, and advanced support for digital pens, among many other enhancements. If you were already using Windows 10, the Anniversary Update was a must.

2. Surface Studio

While not its primary business, Microsoft has been developing some noteworthy pieces of hardware the past few years and in 2016, the company generated a large amount of buzz with the release of the Surface Studio. This elegant computer combines the best of the desktop, laptop, and tablet to create a unique and innovative platform perfect for artists, designers, and other creative people. With data visualization becoming ever more important, Microsoft may have invented the perfect tool for the big data generation.

3. Microsoft Office 365

I have been wondering aloud if it is a bit too much, but there can be no doubt that with the dozens of program and feature updates released in 2016, Microsoft Office 365 is the alpha and omega of productivity software. Rather than trying to name all of the new features, it would be best to concentrate on the underlying theme: collaboration. Whether it is Yammer, Skype for Business, or the intelligent cloud, Microsoft is concentrating on features necessary for success in a collaborative environment.

4. LinkedIn

In 2016, Microsoft made several acquisitions of both companies and their technologies. Perhaps the most high-profile of these acquisitions was LinkedIn. Despite all of its efforts to create a collaboration platform with Office 365, the one thing Microsoft needed was a social networking component. LinkedIn gives the company a jump start toward establishing a social networking presence that can compete with the likes of Twitter and Facebook. It will be interesting to see what Microsoft does with this acquisition.

5. IoT, AI, and machine learning

While we may live in a mobile-first, cloud-first world right now, the future may very well revolve around the Internet of Things (IoT), artificial intelligence, and machine learning. To its credit, Microsoft sees the potential of these technologies and has taken steps to get ahead of the curve. In terms of recent history, getting ahead of the curve is not something Microsoft has done very well, so it is difficult to know where the research will lead, but it should prove to be worth watching closely.

Despite what some people may tell you, Microsoft does do some things right. In fact, for the most part, the company does more things right than it does wrong. In 2016, Microsoft did many things right and consumers and businesses have been the beneficiaries. Let’s hope Microsoft can continue the trend in 2017.

Have questions?

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Windows 10: Reasons not to upgrade; 5 good resume apps

From privacy to compatibility and control, these are the reasons why you might want to give the upgrade to Windows 10 a miss.

getwindows10

At the end of this month Windows 10 will, at least for now, cease to be available as a free upgrade to Windows 7 and 8 users.

Microsoft is engaged in a final push to get users to upgrade, stressing the new OS introduces fresh features to Windows and overhauls its design. However, is Windows 10 right for you? Here are some of the reasons you might not want to upgrade.

1. You’re worried about privacy

By default Windows 10 collects more data than many users are comfortable with. This includes information about how Windows and Windows apps are used, what you type, your contacts, your location, calendar appointments and more. If the virtual assistant Cortana is enabled, this data extends to web browsing history, voice commands and even more information about your activity.

Users of Home and Pro versions of Windows 10 can only reduce this data collection to the “Basic” level. On this setting, Windows 10 collects information about security settings, quality-related info (such as crashes and hangs), and application compatibility. Microsoft describes this information as being essential for maintaining and improving the quality of Windows 10 and says that only “anonymous identifiers” are transmitted.

However, questions remain about the information that Windows 10 sends back to Microsoft, even when you turn the data gathering settings down a minimum. Tech website Arstechnica found that even with the virtual assistant Cortana disabled, Windows 10 sends a request to www.bing.com that appears to contain a random machine ID that persists across reboots. Similarly, even when Microsoft OneDrive cloud storage was disabled and Windows 10 was not tied to a Microsoft account, the OS still seemed to be sending information to a server connected to OneDrive. While Microsoft stressed there is no query or search data being sent, Arstechnica queried the inclusion of a machine ID.

ZDNet’s Ed Bott has said the very basic telemetry data collected by Microsoft is anonymized and doesn’t reveal anything more than very high-level information along the lines of an unidentified Windows 10 user ran a particular app for half an hour.

However, for some users, even the gathering of anonymized usage data is more than they’re willing to put up with.

2. It might cause pain for older machines

Windows 10 can run on a computer with relatively modest specs, working on many older PCs that shipped with Windows 7. But just because you can run Windows 10 on paper, you may not be able to in practice.
While the Get Windows 10 app that schedules the upgrade from Windows 7 or 8.x should check your system compatibility, some users that pass this test complain the upgrade still fails or devices don’t work properly.

As Microsoft states: “The upgradability of a device includes factors beyond the system specification.”

Microsoft gives you the option to rollback your machine to its previous OS, but there are reports from multiple people who claim the upgrade left their machine virtually unusable. In these cases either the rollback feature didn’t work or it did work but the earlier OS is no longer stable, with previously working programs crashing.

f the upgrade process completes successfully, missing driver and firmware support has also caused difficulties for some Windows 10 users. Those affected cite problems such as monitors not working at their native resolution. Some of the Intel integrated graphics chips used in older laptops are also incompatible with Windows 10, though Windows 10 should warn of this fact.

These problems don’t seem to affect the majority of upgraders, but it’s worth being aware they exist, particularly if upgrading an older machine.

On a less serious level, upgrading to Windows 10 may not break your machine but it could mess with your settings. Microsoft has come under fire for Windows 10 changing users’ default settings in a number of areas, such as swapping the default browser to its own Microsoft Edge.

3. Less control over updates

Windows 10’s update process happens both more frequently and less obviously, with Windows Home and Pro users automatically receiving updates when they’re available.

Windows Home users have less control over how long they can postpone updates for, and less easily-available information about what changes these updates will make.

The lack of control that Home users have over when updates are applied led to a group of users petitioning Microsoft to let them delay and refuse these downloads. Their reasoning was that since forced updates can crash machines, for instance via bad firmware or driver updates, all users need control over how updates are applied.

Another core concern for some users when it comes to Windows 10’s frequent updates is the amount of data downloaded, with updates often weighing in at hundreds of megabytes. However, Windows 10 does allow users to block all but essential updates by toggling on ‘metered connection’ in the WiFi settings.

4. You don’t like the new look

As much as Windows 10 has won people over by bringing back elements of the classic Windows desktop and Start menu — anyone fresh from Windows 7 will need to adjust to Windows 10’s new look.

Unlike Windows 7, Windows 10’s Start Menu takes up far more room, thanks to a menu full of tiles that is bolted onto the side. While most users should be able to quickly adjust to these cosmetic and layout changes, other alterations may grate more. Perhaps the most controversial tweak to the Start Menu is theinclusion of adverts for apps in the Windows Store. These promoted apps are tiles that link to the Windows Store or to apps that have been automatically installed on your PC by Microsoft. With the latest Anniversary Update, the number of these promoted apps will double, from five to 10.

And while it can be argued that Windows 10 is arguably easier to navigate, with its search function built directly into the Taskbar, the new OS introduces some significant changes that may confuse new users.

Whereas Windows 7 allowed users to adjust their system settings using the Control Panel, Windows 10 has both the Control Panel and Settings pages — with some configuration options exclusive to one or the other. This mix and match approach has been described as disorientating by some users.

5. Missing features

Windows 10 may add many new features — the virtual assistant Cortana, the new Edge browser — but it also lacks some key elements of earlier Windows operating systems.

Perhaps the biggest omission are the placeholders for Microsoft’s OneDrive cloud storage service. In Windows 8.1, placeholders, also called smart files, let users see all of the files stored in the OneDrive service, whether those files were stored on the device or not. This feature was removed from Windows 10.Microsoft appears to be working on reintroducing placeholders, although there is still uncertainty about when they will be brought back.

Windows Media Center, the software for TV, music and movie playback is also gone from Windows, so if you are particularly attached, and not willing to mess around with an unofficial version, you may want to pass on the upgrade.

Have questions?

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Windows 10 hack: How to beef up your jump lists to show more pinned items

The Windows 10 jump lists feature offers a convenient way to start your apps–but there’s no easy way to increase the size of the list. Here’s a hack for that.

giphy

Microsoft Windows 10 gives users several choices when it comes to how and where to start their applications. Some people use the desktop exclusively and some swear by the Start Menu, while others, prefer the pinned lists that hang off the icons on the Taskbar.

However, there is one small problem with the Taskbar pinned list in Windows 10—by default, there is a 12-slot limit.

Windows 7 allowed users to extend that number with a simple change to a configuration setting. But that feature is currently missing in Windows 10 for reasons no one has been able to explain. The workaround involves editing the Windows Registry file.

Standard disclaimer: Incorrectly editing the Windows Registry file could break your computer. Create a Restore Point before making any changes.

Jump listItems

Figure A shows an example of the default jump list hanging off the Word icon in a typical Windows 10 Taskbar. Note that there are 26 copies of the example file, but only 12 are listed in the pinned section. This is despite the fact that I have actually pinned them all, which is why the Recent section is fully populated.

Figure A

addpinnedlist

To increase the number of pinned items displayed, we’ll have to change the maximum number of jump list items associated with a particular key in the Windows Registry file.

Press Windows key + R or right-click the Start Menu icon and navigate to the Run command to open the Run prompt (Figure B). Type regedit into the box and click OK.

Figure B

addpinnedlist1

Navigate to this set of keys in the Windows Registry:

HKEY_CURRENT_USER\SOFTWARE\Microsoft\Windows\CurrentVersion\Explorer\Advanced

Look through the list in the right-hand pane until you find this DWORD: JumpListItems_Maximum

In case, the JumpListItems_Maximum DWORD is not there, create it.

Right-click the JumpListItems_Maximum DWORD and select Modify. Click the Decimal radio button and change the number to a value that works for you. As you can see in (Figure C).

Figure C

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To complete the change, you may need to restart your computer. You should now be able to see the number of pinned items you specified (Figure D).

Figure D

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Windows 10: Here’s Microsoft’s new look Start menu

Microsoft has changed the look of the Start menu in Windows 10.

The revamped Start menu is due to be added to Windows 10 this summer, as part of a major update coined the ‘Windows 10 Anniversary Edition’.

Microsoft revealed the updated appearance in an early build of the OS, which it released to testers in the Windows 10 Insider program on Friday.

The new look Start menu makes the ‘All Apps’ list visible by default on the left-hand side. In another new addition, a selection of the user’s ‘Most-used’ apps are shown at the top of this permanently visible ‘All Apps’ list. Microsoft says the change should reduce the clicking and scrolling needed to access apps.

The Power, Settings and File Explorer icons are also always visible in the left rail of the Start menu and the ‘Recently added’ section will display three entries, instead of one. Any folders that users have added to the Start menu are now immediately accessible without having to click the hamburger icon.

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The old look start menu

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The new look start menu

The look of the Start menu in tablet mode has also been overhauled, turning the ‘All Apps’ list into a fullscreen menu, reminiscent of the Windows 8.1 Start screen. Gabe Aul, VP for Microsoft’s engineering systems team, says the switch to fullscreen was a ‘top request from Windows Insiders’, adding that ‘the grid-like implementation of the full-screen ‘All Apps’ list aims to provide efficiency while taking advantage of the additional real estate on the Start screen on a tablet’.

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The old look ‘All Apps’ list in tablet mode.

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The new look ‘All Apps’ list in tablet mode.

The final Start menu change is designed to make it easier to toggle between pinned tiles and the ‘All Apps’ list, by providing the option to do so in the menu’s left rail.

More helpful Cortana and other changes

The latest Windows Insider build, 14328, also includes a raft of features that will be available to all users following the Anniversary Update.

These new components include Windows Ink, which allows users to more easily write notes on touchscreen PCs and tablets using a digital pen. The addition of Windows Ink to Windows 10 allows users to write on digital sticky notes, draw on digital whiteboards and annotate content in a variety of apps, including Maps, Microsoft Edge, and Office. Microsoft wants support for drawing and writing using a digital pen to be present in many Windows 10 apps and says that adding support for Windows Ink only requires developers to write two lines of code.

Windows 10’s digital assistant Cortana has also been tweaked. Users will no longer have to log into Windows to use Cortana and instead will be able to use voice commands to get Cortana to make notes, play music or set a reminder from the lock screen.

Cortana can now also be used to set photo reminders, for example the user could take a picture of a cheese they want to buy next time they’re in a store, and add reminders based on content from another Windows 10 app, for example telling a user to read an article they flagged as interesting in the Edge browser. Cortana is now also accessible to all users, with Windows 10 no longer requiring users to sign-in before they can ask simple questions of the digital assistant.

Other changes include the ability to search files on OneDrive cloud storage that aren’t synced locally, tweaks to the look of and what is displayed in the Action Center and via notifications, various changes to the Taskbar — including easier access to the calendar and the removal of the File Explorer icon, as well as updates to the Settings app and lock screen.

As this is an early build of Windows 10, some of these features may change before reaching the general public, based on feedback from testers in the Windows Insider program.

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Uninstall now! Apple abandons QuickTime for Windows despite lingering critical flaws

Apple is giving up on QuickTime for Windows.

Yet another program is joining Java 6 and Windows XP as big-name software you do not want running on your PC. Security firmTrend Micro and the U.S. Department of Homeland Security are advising all Windows users to uninstall Apple’s QuickTime as soon as possible. (The advisory does not affect Mac users.)

The reason for getting rid of QuickTime for Windows is twofold. First, Apple told Trend Micro it is deprecating the software and will no longer deliver security updates for it. Second, there are two known critical vulnerabilities that could allow an attacker to take control of a system running QuickTime.

That’s a hellacious combo.

Apple was unavailable for comment at this writing, but a quick look at QuickTime’s download page shows the software is still publicly available. It hasn’t been updated since at least January, however.

Trend Micro says it does not yet know of any instances where the two potential security threats are being used in the wild but that could change. Trend Micro’s Zero Day Initiative recently published some technical details about the vulnerabilities. ZDI did this because its disclosure policy requires it to publish threat information when a “vendor indicates that the product is deprecated,” and thus won’t be patched.

If you’re a longtime user of iTunes you may be running QuickTime. To dump the program, open the Control Panel on your PC and then from the “category” view go to Programs > Uninstall a program. Once the list of installed programs populates, scroll down until you find QuickTime. Select it with your mouse, and then click Uninstall towards the top of the window. A pop-up window will then appear asking to confirm that you want to uninstall the program. Click Yes and you’ll be QuickTime-free in no time.

A survey published by Secunia Research in late 2015 found that Apple software is among the programs that are updated the least often by Windows users.

Why this matters: Whenever software is about to be abandoned it’s always a good idea to move away from it—or at least start planning to. That goes double for software with known flaws that allow the bad guys to execute code on your machine. QuickTime used to be an important piece of software for Windows users. But these days you don’t need it to watch movie trailers on Apple’s site and it’s no longer used by iTunes to play media on Windows. There’s little reason for the vast majority of Windows users to keep QuickTime on their PCs.

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The best new features coming to Microsoft’s latest OS: Windows 10

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Microsoft continues to build out Windows 10 – with a bumper crop of new features announced at its Build conference last week.

These enhancements will be pushed to to Windows 10 users over the coming months, with many arriving in summer when the OS will get a major upgrade dubbed the Windows 10 Anniversary Edition.

Here are the key upgrades heading to Windows 10.

The write stuff

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Using a digital pen to write and scribble on the screen of Windows 10 PCs and tablets will get easier.

In a boost to devices that support such pens, such as the Microsoft’s Surface tablet, the OS’ new Windows Ink feature will allow users to jot down notes on the screen without unlocking the device.

Windows Ink will also allow users to write messages on sticky notes and, if appropriate, have them automatically translated into calendar appointments and reminders.

Support for Windows Ink in Microsoft Office, Maps, the Edge browser and other apps will allow users to draw, write and annotate using their pen. Windows Ink will make using the pen in Office more satisfying than it currently is, for example tidying up highlighted marks on documents so they neatly align with text.

Windows 10 will also gain the Ink Workspace, a hub for launching apps that support writing and sketching using the Surface Pen.

Ink everywhere

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Support for drawing, writing and annotating using digital pens will likely come to many apps.

Microsoft says that support for Microsoft Ink will be easily added to Universal Windows Platform apps, requiring just two lines of XAML code.

Digital ruler

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It sounds simple, but the new on-screen ruler should prove to be a useful addition for those who want to draw straight lines using a digital pen.

Smarter Cortana

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The attraction of a virtual assistant is the simplicity with which they allow you to carry out tasks.

To ease the process of using Windows 10’s Cortana, the voice-controlled assistant will no longer require you to log into Windows, with users able to make a note, play music or set a reminder from the lock screen.

Cortana will also become more proactive and make suggestions based on a user’s past behaviour – offering to order lunch or to arrange transportation.

More apps will also be able to use Cortana to automatically complete tasks for users or to carry out actions based on context, such as the user’s current location or time of day.

Windows Hello comes to apps and the web

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Windows 10 already lets you log into the OS using your face.

The anniversary edition will extend this biometric log-in to Windows apps and websites via Microsoft Edge. As with the OS, users will be able to authenticate their identity using a facial, iris or fingerprint scan.

Another new feature will allow users to unlock a PC running Windows 10 Enterprise Edition by tapping a Windows Hello-enabled phone, although Microsoft has said the feature will only be available on “select premium phones”.

Android app notifications on Windows 10

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In future, notifications on Android devices will be able to show on Windows 10 PCs.

Any notification popping up on the Android notification panel can, via the Cortana Android app, also appear as a notification on a linked Windows 10 desktop.

Microsoft demoed the ability at its recent Build conference for developers.

Browser extensions

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Microsoft’s Edge browser will soon gain support for extensions.

Extensions are small programs that can be downloaded to add new functionality to a browser, and are already found in Chrome, Firefox and other browsers today.

Support for extensions has already been added to Edge for those testing pre-release builds of Windows 10 under the Insider program.

The first extensions to be supported by Edge are Microsoft Translator, an extension that automatically translates pages in over 50 different languages, an extension to augment mouse gestures support, and a preview version of the Reddit Enhancement Suite.

Microsoft promises more extensions will be added later this year, including AdBlock, LastPass and Evernote.

Pinned browser tabs

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Microsoft is also adding to Edge the ability to pin your favorite sites and web apps so they always have a tab open in the browser.

Updated Maps app

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The Maps app has several new features, as well as UI and performance improvements.

Additions include one-tap access to search and directions, the ability to view multiple searches and directions at the same time, labels for search results on the map and turn-by-turn directions read by Cortana.

The improved app is available now to those testing Windows 10 under the Insider program.

Access Linux command-line tools in Windows

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More one for developers, Microsoft is also bringing the ability to run the Bash shell to Windows.

The Bash shell is a command line interpreter that is available on many different Linux distributions, as well as Mac OS X.

The shell includes a host of tools that allow power users to carry out and orchestrate complex chains of commands.

Bash will be available via a Universal Windows Platform app, which will provide an image of the Linux distribution Ubuntu and run on the Windows 10 desktop.

Users will be able to use the Bash shell to download and install programs from the command line, as they do from inside Ubuntu. Microsoft says Ubuntu software will run as fast in the Windows app as it does natively, thanks to a software subsystem for handling Linux system calls.

Microsoft has described the app as offering a developer toolset. While it has access to the files on the Windows PC, the app only provides access to a command line — not a graphical desktop — and reportedly has limits on what it can be used for, such as not being able to run a server.

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