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Did you know? Mac Office 2011 support conks out on Oct. 10

End of support is sneaking up on enterprise employees running Office on a Mac

Companies that have employees running Office for Mac 2011 have just over 100 days to replace the suite’s applications with those from last year’s upgrade, Office for Mac 2016.

Support ends for Office for Mac 2011 on Oct. 10, a date that Microsoft first stamped on the calendar two years ago, but has not widely publicized since. As of that date, the Redmond, Wash., developer will cease supplying patches for security vulnerabilities or fixes for other bugs.

The individual applications — Excel, PowerPoint, Outlook and Word — will continue to operate after support ends, but companies will be taking a risk, however small, that malware exploiting an unpatched flaw will surface and compromise systems.

To receive security and non-security updates after Oct. 10, IT administrators must deploy Office for Mac 2016 or instruct workers covered by Office 365 to download and install the newer suite’s applications from the subscription service’s portal.

Office for Mac 2011’s end-of-support deadline was originally slated for January 2016, approximately five years after the productivity package’s release. But in the summer of 2015, when it was clear that 2011’s successor would not be ready by early 2016, Microsoft extended its lifespan by 21 months. At the time, Microsoft cited the long-standing policy of supporting a to-be-retired product for “2 years after the successor product is released” when it added time to 2011.

Mac users: Steerage Class

The impending cutoff for Office for Mac 2011 is an issue only because Microsoft shortchanges Office for Mac users. Unlike the Windows version of Office, which receives 10 years of security support, those that run on macOS are allotted half that. Microsoft has repeatedly classified Office for Mac as a consumer product to justify the half-measure, even for the edition labeled “Home and Business.”

Nor does Microsoft update and service Office for Mac for corporate customers as it does the far more popular Windows SKU (stock-keeping unit). The latter will be upgraded with new features, Microsoft said in April, twice each year for enterprise subscribers to Office 365 ProPlus, with each release supported for 18 months before giving way to a pair of successors.

Mac editions, however, are refreshed with new tools at irregular intervals, often long after the same feature debuts in the same Windows application. (Recently, for example, Microsoft added a delivery-and/or-read receipt option to the Mac version of Outlook; that functionality has been in Outlook on Windows since 2013.) And because there are no regular, large-scale feature upgrades to Office for Mac, support is not curtailed by the release schedule as with Windows.

The difference between Offices — the behemoth Windows on one side, the niche Mac on the other — has been put into even starker relief recently: Microsoft has adopted March and September dates for launching new upgrades to Windows 10, Office 365 ProPlus, and last week, Windows Server, but made no similar promises for Office for Mac 2016.

It’s clearly the odd app out.

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The 16 most pivotal events in Windows history

Thirty years of Windows is a lifetime.

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Thirty years of Windows

For better or for worse, Windows has defined the modern era of personal computing. Microsoft’s signature OS runs on the vast majority of PCs worldwide, and it has also worked its way into servers, tablets, phones, game consoles, ATMs, and more.

Windows’ 30 years or so of existence has spanned generations of computing and entire lifetimes of companies and their products. Understandably, choosing the most noteworthy moments of Windows’ long life has been a challenging task, but we went for it. On the following slides we present our our list of the obvious, and not-so-obvious, milestones in Windows history.

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Windows 1.0

On Nov. 20, 1985, Microsoft launched the first iteration of Windows, essentially a graphical shell that overlaid Microsoft’s well-known MS-DOS. Requiring a couple of floppy drives, 192KB of RAM, and, most importantly, a mouse, Windows wasn’t actually that well-received. But Bill Gates told InfoWorld that “only applications that run Windows will be competitive in the long run.” He was right—for a time.

Featuring tiled windows that could be minimized or extended to cover the full screen, plus “apps” like Calendar and Write, Windows was the precursor to what the majority of PC users run today. Oh, and it was sold by Microsoft’s eventual CEO, Steve Ballmer, in perhaps the best computer commercial (Apple’s “1984” ad notwithstanding) ever shown.

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Windows 3.x

Windows puttered along until May 1990, when the first iconic Windows release, Windows 3.0, was released. It’s difficult to decide whether Windows 3.0 or its immediate successor, Windows 3.1, was more important; Windows 3.0 introduced sound to the Windows platform, but Windows 3.1 added TrueType fonts.

Yes, Windows 3.1 included File Manager (drag and drop!) and Program Manager, but the real innovations were more fun: support for MIDI sound and AVI files.  More importantly, Windows 3.x introduced screensavers (a staple of shovelware for years) and the ultimate timewasters: Solitaire (Windows 3.0) and Minesweeper (Windows 3.1). An entire generation learned how to place digital playing cards, one on top of the other, all for the glory of seeing all the cards bounce when a game was completed.

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Windows 95

Early iterations of Microsoft’s Windows operating system catered more toward the business user than anyone else. That changed on August 24, 1995 with the launch of Windows 95.

It featured a few key technical upgrades: Windows 95 was Microsoft’s first “mass-market” 32-bit OS. It was the also first to add the Start button that we use today. The first integrated web browser, Internet Explorer, just missed the launch and shipped later.

With a promotional budget of hundreds of millions of dollars, much of what we remember about Windows 95, though, was tied up in the marketing: a midnight launch, an ad campaign built around the The Rolling Stones hit “Start Me Up,” a partnership with Brian Eno that produced the iconic boot melody.

Oh, and Windows 95 also allowed users to pay $19.95 to try out a time-limited beta of the OS, which expired at the launch. Good times.

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Microsoft Bob

Windows 3.1, however, also gave us Microsoft Bob, a March 1995 release that remodeled Windows as a series of “rooms.” Each was populated by virtual objects that might have a purpose—but you wouldn’t know until you clicked on them. Bob also featured a series of “assistants” that offered to help you perform all sorts of tasks, whether you wanted to or not.

Bob bombed. But Microsoft never quite gave up on trying to humanize Windows, a noble if slightly pathetic effort that would later produce the unfortunately iconic Clippy assistant.

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Windows NT

Though PCWorld tends to focus on the PC (natch), we’d be remiss to neglect Windows NT, the precursor to Windows’ expansion into the server and workstation space. Windows NT was Microsoft’s first 32-bit OS designed (and priced) for both the server and workstation market, with specific versions optimized for the X86, DEC Alpha, and MIPS series of microprocessors. It eventually was combined with the standard Windows architecture to form Windows XP.

Today, Microsoft has built a sizeable portion of its business upon Windows Server, SQL Server, and Windows Center, among others, plus its investments in the Azure cloud. All of this originated with Microsoft’s desire to take on UNIX in the server space.

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Windows XP

Whether it’s due to nostalgia, good design, or the famous “Bliss” backdrop featuring an emerald-green hillside in California’s wine country, 2001’s Windows XP remains one of the more beloved Windows operating systems. Shoot, it managed to erase the memory of Windows ME, one of Microsoft’s biggest blunders.

Windows XP shipped in two editions: one for professionals, the other for home users, with features stripped out of the “pro” version, such as domain join. But Windows XP also shipped with a Media Center edition that transformed a PC equipped with a TV tuner into a powerful DVR. (Media Center remains one of the more popular, and mourned, features of Windows today—it’s one reason users cite for refusing to upgrade to Windows 10.)

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Windows Genuine Advantage

Maybe you thought every pivotal Windows moment was a product release. Not so. As good as it was, Windows XP also unleashed Windows Genuine Advantage—or what we now refer to as “activation”—upon an unsuspecting world. It was the first step in evolving Windows from a “hobby” to what some would refer to as “Micro$oft.”

This attitude was nothing new. In 1976, Bill Gates penned “An Open Letter to Hobbyists,” where he complained that the amount of royalties paid by customers using its BASIC software amounted to about $2 per hour. “Most directly, the thing you do is theft,” Gates wrote, essentially equating sharing code with outright stealing.

Microsoft sought to curtail this activity with the release of Windows Genuine Advantage, which stealthily installed itself onto millions of PCs by way of a high-priority “update.” (Sound familiar?) Windows Genuine Advantage consisted of two parts, one to actually validate the OS and another to inform users whether they had an illegal installation: In 2006, Microsoft said it had found about 60 million illegal installations that failed validation.

Now? Virtually every standalone product Microsoft sells comes with its own software protections and licenses. If you want a “hobby” OS, you run Linux—which Microsoftalso spent millions trying to discredit, to no avail.

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United States v. Microsoft

In May of 1998, following government concerns that bundling Internet Explorer within its operating system gave Microsoft an unfair advantage, the Department of Justice and several states filed a landmark antitrust suit against the company.

The trial lasted 76 days. Cofounder and chief executive Bill Gates appeared on videotape, seemingly dismissing questions put to him by government lawyers. Judge Thomas Penfield Jackson ultimately ruled that Microsoft had acted as a monopoly and should be broken up into two companies, though that ruling was later overturned by an appeals court.

Years later, an integrated browser is generally viewed as part and parcel of an OS, though consumers are free to select any browser they choose. Today, Microsoft and IE still power most older PCs, but consumers selecting new browsers are turning to Chrome.

Judge Penfield argued that consumers would have benefitted from a breakup of Microsoft. But we’ve argued before that Microsoft would have, too.

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Browser-choice screen

In 2009, Microsoft struck a deal with the European Commission, ending the EU’s own antitrust investigation. That agreement created what became known as the “browser-choice screen,” encouraging European consumers to pick a browser besides Internet Explorer.

The browser-choice screen didn’t kill Internet Explorer; in fact, IE remained the most popular downloaded browser until March 2016, when Windows 10 helped push it out of the top spot. But the browser-choice screen certainly reminded consumers that other browsers existed, and that they could pick and choose whichever they preferred, rather than accepting what Microsoft provided to them.

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Windows 7

For many, Windows reached its apex with Windows 7, which continues to be the dominant OS in Windows’ history: It reached a high of almost 61 percent market share in June 2015, and still commands about 47 percent of the market today.

Why? Any number of reasons, not the least of which is familiarity: Windows’ UI remained relatively static for almost 11 years, from the 2001 launch of Windows XP on up to the dramatic tiled revamp of 2012’s Windows 8. Windows 7 also added several elements that we take for granted in Windows today: the taskbar, a more evolved Snap function, and support for multiple graphics cards. It’s also important to note that Windows 7 supports DirectX 11.1, which is arguably still the dominant graphics API today. Until DirectX12 supersedes it, gamers won’t have a reason to leave.

Windows 7 also eliminated many of the annoying UAC popups that its predecessor, Windows Vista, had put in place. And (as our commenters have repeatedly pointed out) it lacks the frustratingly frequent updates of the current Windows 10, allowing users to essentially “set it and forget it.”

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Laptop Hunters ads

Microsoft ran a series of “Laptop Hunters” ads during 2009, featuring real people buying real laptops from real stores—and consistently picking Windows PCs over the more expensive Apple options. For about three years, Microsoft had been stung by the barrage of “I’m a Mac/I’m a PC” ads portraying PCs as clunky and out of touch, and “Laptop Hunters” effectively skewered that message as pretentious and expensive.

The campaign followed a $300 million “I’m a PC” push a year earlier, which lacked the real-world punch of Lauren and other real-world customers. Both campaigns illustrated Microsoft’s pivot to being the face of the PC. The “Dude, you’re getting a Dell!” days are long gone.

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Windows 8.1

I vividly remember the first time I saw a Windows 7 user try out Windows 8: He stabbed at tile after tile, unable to figure out what to do with Microsoft’s new OS. Most of the public did the same. Today, we barely even talk about Windows 8.

Instead, we talk about Windows 8.1: the “service pack” update that undid at least some of the flaws that plagued Windows 8. In my opinion, the most notable thing about Windows 8.1 was that it showed Microsoft was listening to its customers again, even adding a hidden “boot to desktop” command to remedy one of its users’ biggest complaints. (It also was the last time SkyDrive, later renamed OneDrive, actually acted like the cloud backup we wanted.)

By itself, Windows 8.1 is a relatively minor release. But it stands as an important admission of guilt, and an apology, for the sins of its predecessor.

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The rise of Android, the fall of Windows Mobile

In February 2007, Microsoft debuted Windows Mobile 6, its first mobile operating system for true smartphones and arguably one of the company’s most successful. In November 2007, however, the free Android OS debuted. A year later, HTC launched the first Android smartphone: the HTC Dream, seen here. It was all downhill from there for Microsoft.

Yes, you could make a strong argument that Microsoft’s massive $7.8 billion acquisition of Nokia’s devices business in 2013—which, by now, has been almost completely written off—was actually the last gasp of Microsoft’s mobile vision. But the launch of the Dream, and the hundreds of millions of Android phones that followed it, lured away third-party developers Microsoft needed for its mobile aspirations to thrive.

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Windows 10: The ‘last Windows’

With Windows 10, Microsoft made the gutsy call to bring beta testers in as partners rather than as guinea pigs. The Windows Insider program lets users try out and evaluate builds almost as quickly as Microsoft can churn them out, fostering an air of camaraderie between users and Microsoft.

Windows 10 also introduced a number of features: a revamped Start menu, better notifications, virtual desktops, and more. It launched Cortana, a digital assistant that Microsoft hoped would eliminate the grunt work of setting reminders and sending quick texts and email.

But Cortana’s privacy-intruding nature and Microsoft’s aggressive upgrade practiceswashed away some of the goodwill Windows 10 originally engendered. Today, Windows 10 is one of the more polarizing operating systems in recent memory, with many Windows 7 fans loudly criticizing it, and others supporting the direction Microsoft has taken.

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The evolution of the digital assistant

 Of course, Microsoft has a long, controversial history with digital assistants, beginning way back in 1995 with the debut of Microsoft Bob. That program was meant to help familiarize Windows users with various applications by anticipating the users’ needs. While universally derided, Bob introduced the concept of ostensibly helpful characters, from a superhero dog to a clone of Albert Einstein to the infamous Office assistant  “Clippit,” aka “Clippy.”

You can make the case that Clippy and its ilk evolved, over time and behind the scenes, into the far more sophisticated digital assistant that’s built into Windows 10: Cortana. The difference, of course, is that Cortana is part of a larger trend, joined by Google Now and Siri, digital assistants in their own rights for the Android and iOS platforms, respectively. Indeed, Microsoft is pushing its Bot Framework, which enables the creation of intelligent digital helpers, into all sorts of new applications beyond the OS, such as Skype and Bing.

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Patches, good and bad

Windows has bugs. Windows requires patches. And while there have been many, many updates over the years to fix bugs, slowdowns, and other incompatibilities, there have also been many, many screwups, too. InfoWorld has an entire list of them.

My favorite? A patch that put a mysterious black bar on one side of Internet Explorer—and if you clicked it—CRASH!—down came your machine with a BSOD. For a time, Microsoft allowed you to refuse Windows patches. Windows 10, unfortunately, did away with all that.

That concludes our list of Windows’ most pivotal moments. We could have spent dozens upon dozens of slides diving deep into Windows’ history, but we had to stop somewhere. Is there anything we missed? Tell us below.

Have questions?

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Microsoft 365 Business: Get Office + Windows 10 in one SMB-friendly subscription

Will preview $20/month software-as-a-service plan Aug. 2

Earlier this week, Microsoft introduced two additional software-as-a-service subscription plans to the partners who will try to sell them.

The pair join an increasing number of subscription deals that the Redmond, Wash. company has modeled on the Office 365 pattern. The new plans even carry the “365” label, which Microsoft sees as a unifying identifier.

Microsoft 365 is, as CEO Satya Nadella introduced it Monday, “a fundamental departure in how we think about product creation,” composed of, initially at least, two plans. The more expensive, Microsoft 365 Enterprise, is simply a new name for a year-old, two-tier product titled “Secure Productive Enterprise E3” and “Secure Productive Enterprise E5.” Those SKUs (stock-keeping units) were introduced at Microsoft’s 2016 partner conference. Like SPE, M365 Enterprise tosses Windows 10 Enterprise, Office 365 and Enterprise Mobility + Security into a bucket.

But “Microsoft 365 Business,” or M365 Business for short, is the more interesting of the two plans because it is actually new. Nadella thought the same. “I’m so excited about the product innovation that you will see today around small and medium-sized businesses,” he said during a two-hour keynote before partners.

So, what’s Microsoft 365 Business?

That’s the new deal Microsoft will push later this year after an unspecified time in preview, which will start Aug. 2.

M365 Business includes:

Office 365 Business Premium, a software-and-service plan that includes all the Office applications, hosted Exchange email, OneDrive storage service and more. Alone, Office 365 Business Premium costs $12.50 per user per month when billed on an annual basis.

Windows 10 Pro: Devices currently running Windows 7 Professional or Windows 8.1 Pro may be upgraded to Windows 10 Pro under M365 Business.

Windows 10 Business: According to Microsoft, “Windows 10 Business is a set of cloud-[based] services and device management capabilities that complement Windows 10 Pro and enable the centralized management and security controls of Microsoft 365 Business.” The services and tools include a subset of those from Intune, Microsoft’s enterprise mobility management (EMM) platform, as well as Windows AutoPilot, an automated deployment service bundled with Windows 10’s March 2017 feature upgrade, aka 1703 and Creators Update.

How much does M365 Business cost?

$20 per user per month when it launches later this year.

That’s $7.50 per user per month more than Office 365 Business Premium, or an extra $90 per user annually. For that amount, customers receive the difference between the two plans: the upgrade to Windows 10 Pro and the various management service components.

Who is Microsoft 365 Business for?

According to Microsoft, the plan is “built for small and midsize customers that have little to no IT resources on staff.”

Although companies of any size can purchase M365 Business licenses, any one customer can buy no more than 300 subscriptions, another signal that it aims at small and medium-sized organizations.

The limited management tools also play to that theme. They’re designed to be easy to use and offer only basic functionality, and are accessed via simple control panels similar to what they may have already used for Office 365.

What’s the Windows 10 upgrade all about in M365 Business?

Microsoft’s descriptions of this component are sketchy thus far. An extensive company Q&A on the subscription plan had the most information, saying, “If you have devices that are licensed for Windows 7, 8 and 8.1 Professional, Microsoft 365 Business provides an upgrade to Windows 10 Pro.” (The “Professional” label holds for Windows 7, but 8 and 8.1 are dubbed “Pro” instead, as is Windows 10.)

Computerworld was unable to unearth additional details of the upgrade, specifically what happens when a customer cancels a M365 Business subscription or lets one expire. Do devices that were upgraded from Windows 7 Professional to Windows 10 Pro retain the latter license? Or is the Windows 10 license revoked, forcing customers to reinstall the previous OS?

Microsoft declined to answer questions about that scenario, and analysts who had been briefed by the company said that licensing issues were not discussed in Microsoft’s presentation.

The matter of expiring subscriptions requires context. Generally, when customers exit a subscription, say, Office 365, the applications and services will retreat into a reduced functionality mode or stop working entirely. Something similar happens after a subscription to Windows 10 Enterprise E3 or E5 lapses. “When a subscription license expires … the Windows 10 Enterprise device seamlessly steps back down to Windows 10 Pro,” Microsoft states in a support document.

In other instances, Microsoft doesn’t strip away an upgrade. Customers who have subscribed to Windows 10 Enterprise E3 or E5 may upgrade devices equipped with Windows 7 Professional or 8.1 Pro, to Windows 10 Pro; if they later depart the E3 or E5 plan, the Windows 10 license permanently remains in place.

Which of these options remains — cancellation or retention — is what’s unclear in the case of M365 Business.

What management tools does M365 Business include?

Enough, says Microsoft, to adequately serve small and mid-sized businesses.

What Microsoft calls “a simplified management console” controls device and user management functions. The tools bundled in M365 Business include:

  • Auto-install (and easy uninstall) Office
  • Wipe company data from devices, both company- and employee-owned
  • Enforce user settings on devices, including access to Windows Store or use of Cortana
  • Force users to save all work to OneDrive for Business
  • Configure new PCs as well as existing systems running Windows 10 Pro 1703 (Creators Update) or later using AutoPilot
  • Automatically update and upgrade Windows 10 PCs using Windows Update for Business

We heard there’s a preview of M365 Business. What’s that deal?

Yes, there will be a preview available starting, Microsoft’s said, on Wednesday, Aug. 2. The preview will be accessible from this website. Users may, in fact, sign up now for the preview on that page.

Although there is no charge for the preview, Microsoft recommended that potential customers contact their preferred Microsoft Partner — or locate one — to handle the M365 Business deployment.

Interestingly, Microsoft said, “Devices running Windows 7 [Professional] or 8.1 Pro are eligible for an upgrade to Windows 10 Pro within the Microsoft 365 Business preview.” It was unclear whether that upgrade would be retained or retracted at the end of the preview.

What does M365 Business require?

According to Microsoft, Windows 7 Professional PCs “likely meet the minimum requirements.” However, only Windows 10 devices can be managed in M365 Business, a powerful motivator for equipping as many systems as possible with the newer OS.

The other major precondition for the subscription — Azure Active Directory (AAD) — is necessary to enforce user and device policies set in the management console, and for other tasks, such as AutoPilot set-up. Microsoft acknowledged that on-premises Active Directory works with M365 Business, but “it is not recommended.”

Have questions?

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The end is near: Say goodbye to the Windows 10 free upgrade

The deadline for a free Windows 10 upgrade is right around the corner. Find out what happens after the offer expires.

Windows 10-July29

Don’t look now, but July 29, 2016, is coming up fast. That is the one-year anniversary of the release of Windows 10, which means the ability to upgrade to the new operating system for FREE will soon expire. (If you are interested, you can take a look at the official countdown here.)

In a January 21, 2015, Windows Experience blog post titled The next generation of Windows: Windows 10, we learned that Windows 10 would be a free upgrade. Author Terry Myerson said:

Today was a monumental day for us on the Windows team because we shared our desire to redefine the relationship we have with you—our customers. We announced that a free upgrade for Windows 10 will be made available to customers running Windows 7, Windows 8.1, and Windows Phone 8.1 who upgrade in the first year after launch.

A little over six months later, on July 28, 2015, Myerson penned another Windows Experience blog post, titled Windows 10 Free Upgrade Available in 190 Countries Today, in which he reiterated the free upgrade policy:

From the beginning, Windows 10 has been unique—built with feedback from five million Windows Insiders, delivered as a service with ongoing innovations and security updates, and offered as a free upgrade to genuine Windows 7, Windows 8.1 and Windows Phone 8.1 customers.

If you’ve been reading articles by Woody Leonhard or Paul Thurrott in recent months, you know that Microsoft has been upping its game with the Get Windows 10, or GWX, program it built into Windows 7 and Windows 8.1. It really wants every Windows user everywhere to be running Windows 10.

Any holdouts—Windows 7 or Windows 8.1 users who have been sticking to their guns so far—have only a few more weeks to go before losing their chance to get Windows 10 for free.

In a recent Windows Experience blog post titled Windows 10 Now on 300 Million Active Devices – Free Upgrade Offer to End Soon, Yusuf Mehdi, the corporate vice president of Microsoft’s Windows and Devices Group, said:

…we want to remind you that if you haven’t taken advantage of the free upgrade offer, now is the time. The free upgrade offer to Windows 10 was a first for Microsoft, helping people upgrade faster than ever before. And time is running out. The free upgrade offer will end on July 29 and we want to make sure you don’t miss out. After July 29th, you’ll be able to continue to get Windows 10 on a new device, or purchase a full version of Windows 10 Home for $119.

What will Windows 10 cost after July 29?

As Mehdi pointed out in his post, you will be able to purchase a full version of Windows 10 Home for $119.

But how much will Windows 10 Pro cost?

Well, if you head over to the Microsoft Store right now, you’ll find that you can purchase both Windows 10 Home and Windows 10 Pro as a download or on a USB flash drive. Windows 10 Pro will cost you $199.99. And moving past the July 29 deadline for the free upgrade, it’s a pretty safe bet that prices will remain the same—especially since they’re the same price points that the full versions of Windows 8.1 Home and Pro sold for when that operating system was new.

Will there be upgrade versions of Windows 10 after July 29?

Since Microsoft provided free upgrades for a full year, I wonder if there will be upgrade packages for Windows 7 and Windows 8.1 users who decide to upgrade to Windows 10 after July 29. I suppose that it’s possible, but then again, maybe not. When Microsoft introduced Windows 8.1 packages, it offered only the full versions—there were no upgrade versions of Windows 8.1. With that in mind, it’s easy to speculate that this may also be the case with Windows 10.

Have questions?

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Microsoft Snip brings Windows screenshots to life with voice and ink

Microsoft released a free app for capturing, annotating, and explaining screenshots.

Snip

In late August 2015, Microsoft released a free screen capture and annotation application called Snip (Figure A). But the twist in the story is the fact that Snip is not part of some master strategic plan.

Figure A

Snip

Snip

While the name is a bit confusing, Snip is not the same thing as the improved Snipping Tool that comes free with Windows 10. The Snipping Tool will capture screenshots, but it does not have any annotation features.

Snip, on the other hand, is a free tool developed through a Microsoft Garage project that allows users to capture screenshots and then annotate them (Figure B). With the Snip app, users can draw on their captured screenshots using a software pen, which is available in various colors and sizes.

Figure B

Snip

Snip can also record the annotation, and your vocal description of it, to create a short video that users can share as a URL or as an MP4 video (Figure C). These features make Snip very useful for creating and sharing short instructional videos.

Figure C

Snip

Cultural shift

The important thing to note about Snip is the way it was developed and released. Under the Garage program, Microsoft employees are encouraged to work on projects outside of their official duties. The idea is to create an environment where employees can experiment, innovate, and exercise their creativity.

Releasing an app like Snip in beta form to the general public indicates a shift in attitude when it comes to app development at Microsoft. Snip has been released without worrying about whether it will generate a revenue stream or ever make a profit. As far as I can tell, there are no expectations regarding Snip and how it fits into the overall corporate strategy.

Snip is just a nice little program that Microsoft thinks people will find useful, and they’d appreciate some feedback on how to make it even better. No promises, no expectations, no quid pro quo. Microsoft is trying hard not to be the stodgy old software company anymore.

Snip also fits in well with Microsoft’s major theme for Office 365, which postulates that a modern productive workforce needs better collaboration tools. When you consider recent app releases like Edge, Sway, and now Snip, you can begin to see where Microsoft is heading.

If you need to communicate an idea in a simple but effective way, Microsoft is saying it has the tool you seek. It would not  be a surprise if Snip become an integrated part of Office 365 in the near future.

Have questions?

Get answers from Microsofts Cloud Solutions Partner!
Call us at: 856-745-9990 or visit: https://southjerseytechies.net/

South Jersey Techies, LLC is a full Managed Web and Technology Services Company providing IT Services, Website Design Services, Server Support, Network Consulting, Internet Phones, Cloud Solutions Provider and much more. Contact for More Information.

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Microsoft Stream: The future of secure business video

Microsoft is previewing Stream, a new service for publishing and managing business videos. One day it will be the default video publishing system for Office 365.

MicrosoftStream

 

On July 18, 2016, Microsoft announced that a preview version of a new service called Microsoft Stream was available. Like most of you, I passed over the news with an indifferent “whatever” attitude. But later I realized that the news was actually more important than I had first thought.

Microsoft Stream fulfills a niche by providing a secure place to share videos created within, and for, businesses. By using a cloud-based service like this, businesses can reap the benefits of video communication without the threat of anonymous forum trolls trashing the brand or harassing employees.

Upload and forget it

While it is still a preview version, Microsoft Stream seems mostly ready for prime time. All you have to do is set up an account with a valid business email—One can use a personal domain email—and then log in. To test how easy Stream is to work with, you can make a 10-second video with a smartphone. Upload your video to Google Drive and then drag and drop it on the Stream portal website.

The web service processes the video while you give it a title and a brief description. Stream then asks if you are ready to publish and when you say yes, it publishes the video after a few seconds of grinding. It takes all of two minutes from start to finish and requires nothing more technical than knowing how to drag and drop a file.

Gone are the days of worrying about file format, aspect ratio, preferred playback applications, and all the other minutia we had to go through in years past to get a video published. You just take the video and then publish the video.

Video management

The key features of Microsoft Stream have to do with managing videos after they are published. Videos can be classified and placed into specific channels. Those channels can have their access restricted to certain individuals or certain groups, like a specific department, for instance. Access is controlled via the Azure Active Directory system.

According to the blog post, Microsoft plans to integrate Stream into the existing Office 365 Video system. Once the integration is complete, Microsoft Stream will be the default system for publishing video in an Office 365 environment.

There are plans in the works to add intelligent search to Stream by taking advantage of tools like audio transcription and face recognition. Developers are also working on ways to integrate Stream with other tools, like PowerApps, Microsoft Flow, and SharePoint.

Bottom line

We are aware of Microsoft Bookings and how that application attempts to cut out other third-party developers by integrating appointment scheduling for small businesses with the standard Office 365 subscription. By offering Stream, a secure video publishing and management service, Microsoft is attempting to execute the same strategy for video publishing.

Microsoft Stream gives businesses a secure system for publishing videos. Through Stream, businesses control access and manage who can see what and when they can see it. And because it is all handled internally, problems with anonymous forum trolls are likely to be reduced.

It seems that Microsoft’s grand strategy is to become the only software company a business needs—ever. The glaring application that Office 365 is missing now is a double-entry accounting system that includes payroll, accounts receivable, accounts payable, and the general ledger. Should we be looking for an announcement regarding those applications soon, Microsoft?

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Get an early look at the new Office 365 admin center

Tracking and reporting activity in Office 365 using the built-in admin tools is about to get much better. Here’s what the revamped admin center has to offer.

Office365adminSJTechies

Gathering usage information about Microsoft Office 365 in an enterprise is limited by the available admin tools. To make matters worse, as Microsoft adds new applications to Office 365, the ability to track if, and how, users were consuming the new features has been even more difficult. But with the rollout of the new Office 365 admin center in March 2016, those limitations are quickly disappearing.

Reporting

At first glance, you may think the main activity for any Office 365 admin is adding and subtracting employees from the active roster. But a good admin should be doing much more.

As the number of applications in Office 365 has grown substantially in recent years, the need to track all Office 365 activity has also grown. This need to track activity is especially important in larger enterprises where mishandled resources can raise overall costs significantly.

For example, knowing how many employees actually use Yammer on a weekly basis, and when, could help admins predict when resources will be taxed the most. Or tracking how users are actually using collaboration tools like Skype and Delve may lead an admin to conclude that more training on those applications is needed because the apps are underutilized. These are the sort of questions the new Office 365 admin center is looking to answer.

By simplifying the interface and creating ready-to-use dashboards, Microsoft is trying to streamline the reporting process. Tracking email activity and other peak usage data is just a few clicks away. And as the new Office 365 admin center is rolled out, there will also be tools admins can use to create custom reports.

Speaking from personal experience, the new admin dashboard interface is a welcome improvement. Navigation in the new admin center closely matches the familiar navigation system of other Office 365 apps. The previous admin center, with its heavy use of linked text, looked almost tacked on as an afterthought.

officeadmin365-SJTechies

Rollout

The new Office 365 admin center is rolling out in the United States right now and will be the default reporting experience very soon. The new center will roll out to other parts of the world in April 2016.

If you’re not ready for the change, you can roll back to the old admin system during this introductory phase. On the other hand, if you’re anxious for a change, you can click the Get A Sneak Peek link at the top of the old Office 365 admin center to force the installation of the new system.

Bottom line

For most users, administering Office 365 is someone else’s responsibility, but that does not diminish its importance to an enterprise.

A good admin should be able to track what activity is taking place within Office 365 and, more important, what activity is not taking place. Knowing who uses what applications for how long, and when, is essential information. Armed with that knowledge, administrators can determine how to better allocate resources and where new training for users may be required.

With the rollout of the new Office 365 admin center, Microsoft is using feedback received from its customers to create tools and dashboards that it hopes will make the tracking of vital activity data in Office 365 an easily achieved reality.

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Surface Book: Microsoft just made the PC cool again

The Microsoft Surface Book is the computer you always wanted to have but couldn’t. So now that it is here, will you buy it?

surface-4-surface-book

The latest line of Microsoft Surface personal computers is now available from both the virtual and the bricks-and-mortar Microsoft Store. By most accounts, the Surface Pro 4 and the flagship Surface Book offer impressive performance without sacrificing style or that illusive awe factor typically missing from PCs in general.

With the Surface Book in particular, Microsoft is attempting to change the narrative of the personal computer—to change perceptions in the marketplace. The Surface Book is an aspirational computer and it is intended to inspire desire in the overall PC and computing device market.

Strategic reasons

There are some solid strategic reasons why Microsoft has brought the Surface Book to market.

Giving OEMs a reference for their own hardware and increasing participation in Microsoft cloud services and the ecosystem that goes with it are certainly notable goals of the Surface Book.

But there is even more to it than that.

Hardware

It is important to understand the hardware inside the Microsoft Surface Book. These are the technical specifications of a powerful computing device. You do not buy a Surface Book so your kids can watch movies in the car while you run errands.

With a high resolution screen, SSD storage up to 1TB, up to 16GB RAM, an Intel I5 or I7 CPU, and a customized discreet GPU from Nvidia, the Surface Book is designed for performance and productivity. This is some serious computing power delivered in a small package.

Of course, that power comes at a premium price, but that is where the aspirational part of the strategy comes into play. Microsoft knows it will not sell millions upon millions of Surface Books. That is not its purpose. Instead, Microsoft wants millions upon millions of people to want a Surface Book—to aspire to own one someday.

Microsoft wants the Surface Book to be the notebook computer you would buy if money were not an issue. It wants the Surface Book to be a status symbol PC.

Marketing

This is a bold move by Microsoft and it goes hand-in-hand with the “PC does what?” marketing campaign produced in conjunction with its OEM partners like Dell and Lenovo. These companies are trying to make PCs cool again. They are trying to steal some of the thunder so often associated with Apple.

And while the “PC does what?” campaign gets mocked, mostly by fans of Apple, it is more effective than many believe. Remember the Mac versus PC commercials? People often mocked those as inaccurate oversimplifications of fact, but they still seemed to elevate the “cool” factor of the Mac. It didn’t matter what everyone thought of them; what mattered was the perception they produced.


Bottom line

The Microsoft Surface Book sets a high bar for every other notebook computer that comes to market. Microsoft has carefully crafted a powerful computer with hardware, features, and style no other company can currently match. In a single stroke, Microsoft has made owning a PC cool again. It has made the Windows 10 ecosystem cool again.

Let’s punctuate the point with anecdotal evidence. A number of people have spent much of their professional lives complaining about Microsoft and PCs. They have been working in the Apple’s ecosystem and hating every minute of it. They have been looking for more than what Apple offers for years now. The day Microsoft announced the Surface Book, they ordered one. They haven’t been this excited about buying a computer for a decade.

With this lineup of Surface products, Microsoft has changed the tide and established market momentum. It will be interesting to see how Google and Apple respond. We should see some serious competition now. It also wouldn’t be surprised to see a resurgence in Windows 10 mobile devices later this year. It looks to be an exciting time for consumers. Hang on to your hats.

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Windows 10 will be available via USB flash drive or DVD

USB flash drives

There is a possibility that microsoft will be selling Windows 10 on USB flash drives.

As you may know, installing an operating system from a USB flash drive is easier and faster than installing it from an optical disc. A USB flash drive is not as bulky as an optical disc and doesn’t require an external case. You just take it out of your pocket, pull off the cap, and insert it into your computer’s USB port. USB flash drives are faster than optical drives too. USB flash drives have read and write speeds that measure in 10x megabytes per second (MB/s), while optical disc read and write speeds measure in 1x MB/s.

With that in mind, it’s no surprise that there are a multitude of articles on the web that describe how to create a Windows installation package on a USB flash drive. Microsoft even provides a tool that facilitates the procedure.

With Windows 10 on the horizon, there have been rumors floating around the web that in addition to making the upgrade available as a download, Microsoft will also be selling the retail copies of the new operating system on both DVD and USB flash drive.

As a regular follower of the German website WinFuture, I recently encountered an article that indicates that Microsoft will indeed be selling the 32-bit and 64-bit versions of Windows 10 Home and Pro on USB flash drives in addition to the DVD option. Having a USB flash drive option makes sense, because tablets don’t come with optical disc drives.

The WinFuture article contained a screen shot (Figure A) showing catalog details of the USB offerings. As you can see, it appears that the USB flash drive will contain both the 32-bit and 64-bit versions. Presumably, the USB flash drives will sell for the same price as the DVDs.

Figure Afigurea

Windows 10 Home and Pro will be sold on USB flash drives.

You can find a number of software reseller sites (mostly Canadian) with advertisements for the USB flash drive offerings of Windows 10 by Googling the part numbers shown in the screenshot: FQC-08788 for the Pro edition and KW9-00016 for the Home edition. However, keep in mind that we’ll have a clearer vision of the USB flash drive offerings once we get closer to the Windows 10 launch date of July 29th.

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Patience will be the key to a successful Windows 10 upgrade

let the dust settle before you attempt the free Windows 10 upgrade.

Windows 10

With the official Windows 10 launch and Microsoft’s promise that the upgrade for Windows 7/8.1 systems will be free for the first year after launch, you’ll have until July 29, 2016, to make your move. Just because it’s free doesn’t mean you have to rush to get your copy—unless, of course, it’s a status thing.

For the ordinary Windows user, there really isn’t any immediate need to be one of the first people to download Windows 10. In fact, you’ll probably have a better upgrade experience if you hold off for a bit. Wait for the hype to die down, wait for the load on the Windows Update servers to wane, and more importantly, wait for the first wave of updates to make their way out to the masses of Windows users who had to be the first.

Besides, unless you’re a Windows Insider program participant, chances are that you won’t be able to get Windows 10 right away anyhow.

In his July 2nd blog post, “Windows 10: Preparing to Upgrade One Billion Devices,” Terry Myerson stated:

“We want to make sure all of you have a great upgrade experience, so we’ll roll-out Windows 10 in phases to help manage the demand.”

He then goes on to say:

“Starting on July 29, we will start rolling out Windows 10 to our Windows Insiders. From there, we will start notifying reserved systems in waves, slowly scaling up after July 29th. Each day of the roll-out, we will listen, learn and update the experience for all Windows 10 users.”

That last sentence hints at the fact that the Microsoft is anticipating the possibility that there may be some glitches in the first wave of the roll out.

To be sure, I’m not suggesting that you hold out for months before you upgrade—rather, I’m saying that you may want to give it a couple of weeks just to see how others are faring with Windows 10. With Microsoft’s Windows as a service model, the ongoing testing via the extension of the Windows Insider program, and the rapid update system developed during the Windows Insider preview program, the hope is that any issues that crop up in the first weeks after initial availability will be quickly resolved.

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