{"id":3497,"date":"2013-05-07T16:26:50","date_gmt":"2013-05-07T20:26:50","guid":{"rendered":"http:\/\/southjerseytechies.net\/blog\/?p=3497"},"modified":"2015-06-03T13:32:41","modified_gmt":"2015-06-03T17:32:41","slug":"microsoft-word-formatting-tips","status":"publish","type":"post","link":"https:\/\/southjerseytechies.net\/blog\/microsoft-word-formatting-tips\/","title":{"rendered":"Microsoft Word Formatting Tips"},"content":{"rendered":"

Takeaway:<\/span> \u00a0Save time formatting documents in Microsoft Word by using quick tools and tips.<\/span><\/p>\n

Copy & Paste Methods:<\/span><\/h2>\n

When copying to Microsoft Word, the original formatting is automatically inserted with text and pictures.<\/span><\/p>\n

1. Copy the content to the Clipboard: [CTRL]+[C] or Highlight content, right click on highlighted content, and select \u201cCopy\u201d.<\/span>
\n2. Paste the content into a Word document: [CTRL]+[V] or Home Tab, Paste and then select from the three options (see picture below)<\/span><\/p>\n

– \u00a0Keep Source Formatting (K) \u2013 Original Formatting<\/span>
\n– \u00a0Merge Formatting (M) \u2013 New content changed to format already in use<\/span>
\n– \u00a0Keep Text Only (T) \u2013 Generic Format and will only Paste text, no pictures<\/span><\/p>\n

\"Paste_Blog041013\"<\/p>\n

Changing the default, as follows might be more efficient:<\/span><\/p>\n

    \n
  1. Click the File tab, Help button, Options button and select the Advanced button.<\/span><\/li>\n
  2. In the Cut, Copy, and Paste section, choose the appropriate option. (Example, you might want to keep formatting when copying from other Word documents but not from any other source)<\/span><\/li>\n
  3. Click OK.<\/span><\/li>\n<\/ol>\n

    \"CCP_Blog041013\"<\/a><\/p>\n

    In Word 2003, select Tool menu, Options button and Edit Tab, uncheck the “Smart Cut And Paste” option or click the Settings button to customize your settings.<\/span><\/p>\n

    Section Breaks:<\/span><\/h2>\n

    Separating a document with Section Breaks allows you to format each \u201csection\u201d differently. \u00a0Also, you can copy a previous Section Break<\/p>\n

    – \u00a0Next Page – Insert a section break and start the new section on the next page
    \n– \u00a0Continuous – Insert a section break and start the new section on the same page.
    \n– \u00a0Even Page – Insert a section break and start the new section on the next even-numbered page.
    \n– \u00a0Odd Page – Insert a section break and start the new section on the next odd-numbered page.<\/p>\n

    \"SB_Blog041013\"<\/a><\/p>\n

    \u00a0<\/span>In Word 2003, you can insert a Section Break from the Insert Menu.<\/span><\/p>\n

    Keeping Words Together:<\/span><\/h2>\n

    Whether the word is hyphenated or simply two words you do not want to split up , a proper noun or a date, you can keep them together!<\/span><\/p>\n

    – \u00a0Hyphenated Words: \u00a0When typing the hyphen between use [CTRL]+[SHIFT]+[-]<\/span>
    \n– \u00a0Non-hyphenated\u00a0Words: \u00a0When typing the space between use [CTRL]+[SHIFT]+[SPACEBAR<\/i>]<\/span><\/p>\n

    Editing Number\/Bullet Styles:<\/span><\/h2>\n

    When formatting a list (bullets or numbers) you can simply edit the format of one or multiple bullets or numbers.<\/span><\/p>\n

    1. Select the Home tab, click Show\/Hide in the Paragraph section.<\/span><\/p>\n

    \"SH_Blog041013\"<\/a><\/p>\n

    2.\u00a0Highlight the Paragraph mark(s) at the end of each line you would like to re-format. \u00a0For more than one number or bullet, hold [CTRL] while highlighting.<\/span>
    \n 3. Apply format using Style section.<\/span><\/p>\n

    Removing Formats:<\/span><\/h2>\n

    You can highlight the entire document or only sections to remove formatting. \u00a0If you are trying to remove formatting from a few different sections, hold [CTRL] while selecting the sections.<\/span><\/p>\n

    – \u00a0Remove all formatting: \u00a0[CTRL]+[SPACEBAR]<\/span>
    \n– \u00a0Remove Paragraph formatting: \u00a0[CTRL]+[Q]<\/span><\/p>\n

    Automatically Updating Styles:<\/span><\/h2>\n

    When adding a format to text, Word will let you update a style, this can be difficult.<\/span><\/p>\n

    1. \u00a0Select the Home tab.<\/span>
    \n 2. \u00a0Open the Styles Dialog.<\/span>
    \n 3. \u00a0Find the Style from the drop-down list.<\/span>
    \n 4. \u00a0Select Modify button.<\/span>
    \n 5. \u00a0Uncheck Automatically Update.<\/span><\/p>\n

    Default Line Spacing:<\/span><\/h2>\n

    \"LS_Blog041013\"<\/a><\/span><\/p>\n

    The default line spacing in Word 2007 and 2010 is set for 1.15, commonly used for Web publishing. \u00a0You can set your default to 0 or 1 using a few steps.<\/span><\/p>\n

    1. \u00a0Select the Home tab.<\/span><\/p>\n

    2. \u00a0Right-click Normal in Styles section and select Modify.<\/span><\/p>\n

    3. \u00a0Choose Paragraph from the Format list.<\/span><\/p>\n

    4. \u00a0In the Spacing section, change the At: setting from 1.15 to 1, Click OK.<\/span><\/p>\n

    5. \u00a0You now have the option to set this as your default template for all new documents by selecting “Set As Default” button.<\/span><\/p>\n

    6. \u00a0Click OK.<\/span><\/p>\n

    <\/h2>\n

     <\/p>\n

    Paragraph Spacing:<\/span><\/h2>\n

    \"PS_Blog041013\"<\/p>\n

     <\/p>\n

    Newest versions of Microsoft Word have increased the spacing between paragraphs. \u00a0If you do not want extra space between paragraphs, you can modify it using a few steps.<\/span><\/p>\n

    1. \u00a0Select the Home tab.<\/span><\/p>\n

    2. \u00a0Open Paragraph Dialog.<\/span><\/p>\n

    3. \u00a0Check “Don’t Add Space Between Paragraphs Of the Same Style Option”.<\/span><\/p>\n

    4. \u00a0You now have the option to set this as your default template for all new documents by selecting “Set As Default” button<\/span><\/p>\n

    5. \u00a0Click OK.<\/span><\/p>\n

     <\/p>\n

    Save Formatted text as AutoCorrect:<\/span><\/h2>\n

    \"AC_Blog041013\"<\/p>\n

    Using AutoCorrect saves time and prevents mistakes. \u00a0It can also save the text previously formatted.<\/span><\/p>\n

    1. \u00a0Highlight the content you would like to save in AutoCorrect that is pre-formatted.<\/span>
    \n 2. \u00a0Open the File tab.<\/span>
    \n 3. \u00a0Choose Options and then select Proofing button.<\/span>
    \n 4. \u00a0Click AutoCorrect Options button.<\/span>
    \n 5. \u00a0Uncheck Automatically Update.<\/span>
    \n 6. \u00a0Select the option you would like to use:<\/span>
    \n – \u00a0Plain text (not formatted)<\/span>
    \n – \u00a0Formatted text (keep the format you have already applied)<\/span>
    \n 7. \u00a0Enter short key in the Replace control. \u00a0(Example: \u00a0We use sjt for South Jersey Techies)<\/span>
    \n 8. \u00a0Click Add button.<\/span>
    \n 9. \u00a0Click OK, twice.<\/span><\/p>\n

     <\/p>\n

    Find and Replace to Edit Format:<\/span><\/h2>\n

    Microsoft Word’s Find and Replace tools can be used for more than replacing characters or multiple words, you can also change the format of text.<\/span><\/p>\n

    1. \u00a0Copy the text or word you would like to format.<\/span>
    \n 2. \u00a0Press [CTRL]+[H] to open tool.<\/span>
    \n 3. \u00a0Select More button.<\/span>
    \n 3. \u00a0Paste the text or word you previously copied\u00a0into Find What control.<\/span>
    \n 4. \u00a0If the text you paste into Find What is formatted, select the Format button and adjust accordingly.<\/span>
    \n 5. \u00a0Paste the same text into Replace With control.<\/span>
    \n 6. \u00a0Select the Format button and change to the new format or remove the current Format by leaving the Format Option blank.<\/span>
    \n 7. \u00a0You can either, Replace (first instance of the text or word you selected) or you can Replace All (replaces all text or words that are identical).<\/span><\/p>\n

    “Sticky Borders”:<\/span><\/h2>\n

    A Sticky Border is when you type three hyphens and press enter directly below text. \u00a0This border attaches the the paragraph format or to the bottom of a page. \u00a0To easily remove this border follow these steps:<\/span><\/p>\n

    1. \u00a0Select the Home tab.<\/span>
    \n 2. \u00a0Click inside the paragraph.<\/span>
    \n3. \u00a0In the Paragraph section, choose “No Border” (usually seen with editing tables).<\/p>\n

     <\/p>\n","protected":false},"excerpt":{"rendered":"

    Takeaway: \u00a0Save time formatting documents in Microsoft Word by using quick tools and tips. Copy & Paste Methods: When copying to Microsoft Word, the original formatting is automatically inserted with text and pictures. 1. Copy the content to the Clipboard: …<\/p>\n

    Continue Reading→<\/span><\/a><\/p>\n","protected":false},"author":219,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_links_to":"","_links_to_target":""},"categories":[36,296,8,103],"tags":[628,1460,63,110,194,297],"class_list":["post-3497","post","type-post","status-publish","format-standard","hentry","category-microsoft-office","category-microsoft-word","category-software","category-tips-info","tag-formatting","tag-microsoft-office","tag-south-jersey-techies","tag-tips","tag-tools","tag-word"],"yoast_head":"\nSouth Jersey Techies - Microsoft Word Formatting Tips<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/southjerseytechies.net\/blog\/microsoft-word-formatting-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"South Jersey Techies - Microsoft Word Formatting Tips\" \/>\n<meta property=\"og:description\" content=\"Takeaway: \u00a0Save time formatting documents in Microsoft Word by using quick tools and tips. 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